Accounting Manager

GP&C•Houston, TX

About The Position

Essential Duties & Responsibilities: Accounts Receivable & Credit Ensure customer invoicing is accurate and timely. Review customer accounts and recommend credit limits and terms to the CFO. Communicate with customers regarding invoice status and collections. Monitor aging reports and partner with Sales to resolve past-due balances within established timelines. Accounts Payable & Disbursements Ensure vendor invoices are accurately entered and paid timely. Review check runs prior to signature for accuracy, completeness, and cost-control opportunities. Initiate ACH and wire transactions for approval by authorized signers. Cash Management Process bank transactions and report daily cash balances. Transfer funds between company accounts as necessary to support operations. Support cash forecasting and liquidity monitoring in partnership with the CFO. Payroll Process hourly and salaried payroll in accordance with Company policies and applicable federal, state, and local laws. Ensure accurate and timely payroll processing, including validation of timecards, PTO, earnings, deductions, and special payments. Maintain payroll records, documentation, approvals, and audit trails; reconcile payroll registers, payroll tax liabilities, and payroll-related general ledger accounts. Coordinate payroll tax filings, year-end reporting (including Forms W-2 and 1099, as applicable), wage garnishments, and benefit deductions in partnership with HR and third-party payroll providers. Research and resolve payroll discrepancies and employee pay issues in a timely and confidential manner. Monitor changes in federal, state, and local payroll laws and regulations and implement required payroll system or process updates to ensure ongoing compliance. Benefits Systems Support & Open Enrollment Support annual Open Enrollment system configuration, testing, and validation related to payroll deductions, benefit elections, and cost calculations. Review and validate benefit deduction setup, rate changes, and effective dates to ensure accurate payroll processing post-Open Enrollment. Partner with HR, and third-party system providers to test payroll and benefits integrations prior to Open Enrollment go-live. Assist with reconciliation of benefit deductions following Open Enrollment to ensure alignment between payroll, benefit carriers, and general ledger accounts. Support issue resolution related to payroll or system configuration errors identified during or following Open Enrollment. Audit, Compliance & Projects Ensure compliance with GAAP, company policies, and internal controls. Assist with annual financial audits, including preparation of schedules, reconciliations, and supporting documentation. Support internal control development and segregation-of-duties compliance across accounting and payroll functions. Participate in annual 401(k) plan non-discrimination testing and retirement plan audits by preparing required payroll, census, and financial data in coordination with CFO, HR, and third-party administrators. Assist with preparation, review, and filing support for Form 5500 and related retirement plan reporting, in coordination with HR and external advisors. Assist with tracking and accounting for capital expenditures and construction or special projects, as applicable. People Leadership & Process Improvement Participate in hiring, performance evaluation, and corrective action for accounting staff, in partnership with HR and the CFO. Identify opportunities to improve efficiency, accuracy, and scalability of accounting processes. Support cross-functional collaboration with Operations, HR, Sales, and other departments as needed. Perform other duties as assigned.

Requirements

Bachelor’s degree in Accounting or Finance required.
8+ years of progressive accounting experience (public accounting, corporate accounting, or both).
3-5 years in a supervisory or lead role overseeing accounting staff.
Proficiency with UKG Pro (payroll processing, reporting, and data validation) required.
Internal controls and audit support.
Advanced Excel skills (pivot tables, lookups, analysis).
Calm, steady presence during close cycles and audits.
Coachable, collaborative leader who develops others.
Clear communicator able to explain financial concepts to non-accountants.
Accountable, detail-oriented, and proactive.
Must be a self-starter and able to assist the CFO in monitoring company expenses.
Prolonged periods of sitting at a desk and working on a computer.
Ability to use hands and fingers to operate office equipment, such as computers, calculators, printers, and copiers.
Occasional lifting of office supplies or files up to 15-25 pounds.
Ability to communicate effectively in person, over the phone, and via email.
Standard office environment with controlled climate (heating, cooling, lighting).
Typically, a quiet and professional setting, conducive to focused work.
Occasional extended hours to weekend work may be required.
Collaboration with cross-functional teams, requiring periodic meetings and interactions with other departments

Responsibilities

Ensure customer invoicing is accurate and timely.
Review customer accounts and recommend credit limits and terms to the CFO.
Communicate with customers regarding invoice status and collections.
Monitor aging reports and partner with Sales to resolve past-due balances within established timelines.
Ensure vendor invoices are accurately entered and paid timely.
Review check runs prior to signature for accuracy, completeness, and cost-control opportunities.
Initiate ACH and wire transactions for approval by authorized signers.
Process bank transactions and report daily cash balances.
Transfer funds between company accounts as necessary to support operations.
Support cash forecasting and liquidity monitoring in partnership with the CFO.
Process hourly and salaried payroll in accordance with Company policies and applicable federal, state, and local laws.
Ensure accurate and timely payroll processing, including validation of timecards, PTO, earnings, deductions, and special payments.
Maintain payroll records, documentation, approvals, and audit trails; reconcile payroll registers, payroll tax liabilities, and payroll-related general ledger accounts.
Coordinate payroll tax filings, year-end reporting (including Forms W-2 and 1099, as applicable), wage garnishments, and benefit deductions in partnership with HR and third-party payroll providers.
Research and resolve payroll discrepancies and employee pay issues in a timely and confidential manner.
Monitor changes in federal, state, and local payroll laws and regulations and implement required payroll system or process updates to ensure ongoing compliance.
Support annual Open Enrollment system configuration, testing, and validation related to payroll deductions, benefit elections, and cost calculations.
Review and validate benefit deduction setup, rate changes, and effective dates to ensure accurate payroll processing post-Open Enrollment.
Partner with HR, and third-party system providers to test payroll and benefits integrations prior to Open Enrollment go-live.
Assist with reconciliation of benefit deductions following Open Enrollment to ensure alignment between payroll, benefit carriers, and general ledger accounts.
Support issue resolution related to payroll or system configuration errors identified during or following Open Enrollment.
Ensure compliance with GAAP, company policies, and internal controls.
Assist with annual financial audits, including preparation of schedules, reconciliations, and supporting documentation.
Support internal control development and segregation-of-duties compliance across accounting and payroll functions.
Participate in annual 401(k) plan non-discrimination testing and retirement plan audits by preparing required payroll, census, and financial data in coordination with CFO, HR, and third-party administrators.
Assist with preparation, review, and filing support for Form 5500 and related retirement plan reporting, in coordination with HR and external advisors.
Assist with tracking and accounting for capital expenditures and construction or special projects, as applicable.
Participate in hiring, performance evaluation, and corrective action for accounting staff, in partnership with HR and the CFO.
Identify opportunities to improve efficiency, accuracy, and scalability of accounting processes.
Support cross-functional collaboration with Operations, HR, Sales, and other departments as needed.
Perform other duties as assigned.