Accounting / HR Administrator

Process Solutions & Services•Louisville, KY

16d

About The Position

Rapid Industries is seeking a detail-oriented and highly organized Accounting & HR Administrator to support the Accounting department and perform human resources functions in a collaborative, fast-paced environment. This role is responsible for assisting accounting operations including payroll, AP, AR, and reconciliations – while also assisting with HR administration such as recruiting support, compliance, employee relations, and other key HR functions.

Requirements

Excellent verbal and written communication skills.
Ability to manager sensitive and confidential situations with professionalism.
Excellent organizational skills and attention to detail.
Proficient with Microsoft Excel, Word, PowerPoint, and Outlook.
Proficient with payroll management, HRIS, and similar computer applications.
2+ years of experience with Accounting and payroll.
Prior HR/Administrative Assistant experience preferred.

Nice To Haves

Familiarity with Paychex Flex is a plus.
Experience in manufacturing industry preferred.
Applicants with union experience are a priority.

Responsibilities

Assist the Accounting team with preparing/providing accurate financial reports.
Assist with accounts payable and accounts receivable.
Maintain, monitor, and reconcile all benefit accounts to ensure correct payroll vs. billing.
Research and resolve any discrepancies in benefit accounts and follow up with accounting team and broker as necessary.
Assist with the timely filing of monthly, quarterly, and annual payroll tax filings.
Process weekly payroll for multiple entities through our HRIS.
Monitor payroll for accuracy, fringe benefits, and compliance.
Maintain employee time records in the timekeeping system.
Report and pay monthly union benefit payments in a timely manner.
Update pay and fringe benefit rates at yearly renewal.
Audit deductions to match Employee Navigator for all benefit premiums.
Resolve any discrepancies with broker.
Assist with weekly job costing and labor allocations.
Assist with recruiting, scheduling, and screening applicants while working closely with department hiring managers.
Perform periodic audits of employee electronic files and records to ensure compliance with federal, state, and local law.
Maintain the integrity and confidentiality of HR files and records.
Maintain and develop employee relations strategies including employee engagement events, performance management, disciplinary action, etc..
Support implementation and documentation of safety program.
Assist employees with open enrollment and any benefits related tasks, deferring to broker as needed.
Work closely with union steward on labor relations and disciplinary action.
Attend career fairs with local universities, high schools, and trade schools to recruit talent in engineering, manufacturing, and other departments.
Serve as the main point of contact for employee issues, questions, and concerns.
Investigate and resolve employee issues and grievances in an impartial, efficient manner.