Accounting & HR Administrator

Pulva•Valencia, PA

20h

About The Position

The Accounting & HR Administrator is responsible for supporting and overseeing key accounting, payroll preparation, and human resources functions. This role manages Accounts Receivable and Accounts Payable processes, prepares payroll and bonus calculations, assists with benefits administration, and serves as the organization’s BambooHR champion. This position requires a high level of accuracy, organization, and strict confidentiality, as it handles sensitive financial, payroll, and employee information.

Requirements

Associate’s or Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or related field (preferred)
3+ years of experience in accounting, payroll preparation, HR support, and/or office management
Strong understanding of A/R and A/P processes
Experience preparing payroll and bonus calculations
Experience administering an HRIS platform; BambooHR experience strongly preferred
Familiarity with benefits administration
Proven ability to handle highly confidential information with discretion and professionalism
Strong organizational skills and attention to detail
Proficiency with accounting and payroll systems
Strong communication and collaboration skills

Responsibilities

Administer Accounts Receivable (A/R), including invoicing, collections oversight, deposits, and customer account monitoring
Support tax-related compliance tasks as assigned
Administer Accounts Payable (A/P), including invoice review, vendor management, and payment processing
Upload check runs to the bank for positive pay and resolve outstanding or incorrect payables
Manage expense reporting through American Express, including reconciling balances and collecting supporting documentation
Maintain A/P compliance, including maintaining W-9s and preparing and running 1099 reports at year-end
Coordinate with internal accounting as needed
Prepare payroll for processing, including: Auditing hourly time records for accuracy, compliance, and PTO tracking Calculating monthly sales bonuses Preparing year-end bonus documentation and summaries
Submit payroll data to internal payroll and resolve discrepancies
Maintain secure and confidential payroll records
Respond to payroll-related employee inquiries professionally and discreetly
Serve as the primary administrator of BambooHR, ensuring data accuracy, system compliance, and effective use
Maintain employee records, compensation changes, and documentation within BambooHR with strict confidentiality
Train and support employees and managers on BambooHR processes
Support onboarding and offboarding processes through BambooHR
Support with HR compliance reporting, audits, and documentation
Support with benefits administration, including health insurance, 401(k), life insurance, COBRA, and employee inquiries
Pay and reconcile health insurance and benefits invoices (e.g., health insurance and life insurance)
Write and track reimbursement checks for eye and dental expenses by employee
Manage the PTO program for all employees
Report new hires to the state of Pennsylvania
Send COBRA notices to terminated employees
Add hours to Empower for 401(k) tracking
Maintain and update monthly health insurance tracking reports and year-end totals