UNIV - Accounting / Fiscal Analyst III - Business Servies

Medical University of South Carolina • Charleston, SC

7d

About The Position

Under minimal supervision from the Engineering and Facilities Business Manager this position will perform various accounting and financial related responsibilities including charge-back billing to customers (from work orders, shared services, contracts, etc.), enters journal entries (JE’s), enters internal service delivery (ISD’s) requests, enters supplier invoice requests (SIR’s), receive and deposits checks, assists in employee reimbursements, and performs other accounting and administrative duties for the Engineering and Facilities Group. Under minimal supervision from the Engineering and Facilities (E&F) Budget Manager II, this position will perform various complex accounting and financial related billing / charge back responsibilities related to university and MUHA customers for billing of work orders, shared services, service contracts, projects, etc., enter journal entries (JE’s), enter internal service delivery (ISD’s) requests, assist in employee reimbursements, serve as P-card Liaison for university p-card holders and performs other accounting and administrative duties for the E&F department.

Requirements

• A bachelor’s degree and four years professional experience in a related area such as accounting, auditing, finance or commercial lending.
• A job-related bachelor’s degree with multiple accounting courses may be substituted for two years of the required work experience.
• Computer literacy.

Responsibilities

• Billing: Serve as the daily contact for accounting and financial related responsibilities for complex charge back billing for the E&F department. Reviews a variety of inputs work orders, shared service agreement, projects, internal billing requests, etc. to calculate and bill amounts to customers in university, MUHA and MUSC-P. Enters monthly journal entries and internal service delivery (ISD’s) requests into OurDay charging customers using variety of cost center data. Investigates billing discrepancies and resolves issues. Performs other related various accounting and data entry tasks as requested or needed. Maintains monthly aging report tracking billings and performs follows up with customers who have not paid timely.
• CMMS Work Orders: Review AiM work order system monthly for work orders from E&F’s thirty-five (35) different shop/zones to identify all closed work orders ready for billing. Reviews each work order for completeness, calculate itemized charges and bill amount appropriate to each customer for work order related changes to appropriate university, MUHA and MUSC-P entities. Serves as back-up to Facilities Energy Management Manager calculates and provides utility billing information (electric, water, gas, fuel) for this position to bill monthly for the large number of utility accounts E&F manages. Monitors work orders in AiM CMMS system for construction and renovation project specific work orders to help ensure timely billing and closure.
• Payments & P-Cards: Receive and process payments in the form of ISD for order related refunds and work performed for university, MUHA and MUSC-P entities. Responsible for payments for cell phones, business cards, vehicle repairs and parking passes charging back to respective cost centers. Monitor and record payments under direction of Facilities Budget Manager II to ensure revenue is debited or credited to appropriate cost centers in respective Facilities budgets. Issue payment refunds in OurDay via JE’s or ISD’s for corrections or overpayment when needed. Processes employee and non-employee (candidate) expense reimbursements as needed. Serves as university P-Card liaison for university card holders.
• Communications: Communicate effectively with leadership, employees and customers within the MUSC organization to optimize relationship with peer departments and colleagues. Responds to questions and concerns from customers about billings. This includes, but not limited to, keeping leadership in the loop about status of billing, variances, reimbursements, and issues. Collaborate with MUSC and MUHA accounting department personnel as needed regarding financial procedures and processes. Prepare and provide leadership with billing reports and volumes. Seek efficiencies and enhancements to streamline processes where feasible.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees