Accounting & Finance Manager

PICPA•Philadelphia, PA

6d•$100,000 - $115,000

About The Position

The Finance & Accounting Manager owns the accounting function end-to-end, maintaining strong, repeatable financial processes and controls across the enterprise. Some transactional work is supported by an outsourced team, while a fractional CFO provides strategic leadership. This role is the essential middle layer: ensuring the numbers are accurate, complete, timely, and supported by clean processes and internal controls. This is a high-impact role for an entrepreneurial non-profit organization focused on serving the CPA profession.

Requirements

5–10+ years of progressive accounting experience, including ownership of month-end close.
Currently valid CPA
Experience with both nonprofit accounting and consolidated entity environment
Four year university degree.
Strong GAAP accounting fundamentals and comfort building structure in a growing environment.
Must have experience in financial reporting for a not-for-profit entity as well as consolidated financial statements with intercompany activity.
Experience implementing controls and improving accounting processes.
Ability to manage vendors with clear accountability.
Experience with PowerBI and Sage (or equivalent tools).

Responsibilities

Monthly Close & Financial Reporting
Leverage modern financial reporting technology and processes to drive a 5-day close timeline.
Deliver accurate consolidated and consolidating financial statements with supporting schedules.
Prepare and/or review journal entries, accruals, and account reconciliations.
Maintain a clean, well-organized general ledger with strong documentation and audit-ready support.
Ensure appropriate accounting treatment and consistency across periods (expense classification, accruals, capitalization, etc.).
Controls, Policies & Process Excellence
Design and implement internal controls and standard operating procedures (SOPs) appropriate for the enterprise across the cash receipts, cash disbursements and payroll cycles as well as general ledger financial reporting.
Establish monitoring routines to ensure controls are operating as designed.
Maintain accounting policies (e.g., revenue recognition, capitalization, expense classification) and ensure consistent application.
Define and enforce approval workflows and segregation of duties appropriate to company size.
Revenue Cycle Oversight
Own revenue cycle from billing through collection and general ledger recording.
Ensure invoices are issued accurately and promptly with proper support and approvals.
Improve cash collections processes and reporting visibility to leadership.
Vendor Management
Manage and coordinate outsourced transactional accounting resources as well as other vendors related to the accounting and finance functions.
Audit/Tax/Compliance Readiness
Coordinate with external CPA firm on tax filings, year-end close, and audit activities.
Maintain audit-ready schedules, reconciliations, and documentation.
Support compliance obligations relevant to the business (sales tax, payroll compliance, business licenses, etc.).
Financial Planning & Analysis
Financial analysis in support of operational decision-making including budgeting, forecasting and trend analysis.
Partnership with Fractional CFO & Leadership
Provide accurate, timely and reliable financial statements and supporting schedules to enable strategic decision-making.
Proactively surface risks, anomalies, and operational trends discovered through close process and controls.
Other
Serve as the primary point person for “what’s missing / what’s wrong / what needs to be corrected,” (relative to accounting and finance) and drive resolution.
Serve as a backup for payroll processing, benefits administration and 401k administration.
Communication of financial data to internal and external stakeholders – some will be CPAs with sophisticated understanding of the issues while others will not have a background in accounting or finance.