Accounting Coordinator

Greenleaf Hospitality Group•Kalamazoo, MI

27d

About The Position

The Accounting Coordinator plays a key role in supporting the financial operations of the Kalamazoo Country Club. This position is responsible for managing accounts receivable, billing, member statements, and event invoicing, while also performing accounts payable functions. This role works closely with the finance team and multiple departments across the Club—including Golf, Food & Beverage, Catering & Events, and Membership—to ensure accurate billing, timely collections, and exceptional service to our members. The ideal candidate is detail-oriented, organized, and service-focused, with strong communication skills and a passion for process improvement.

Requirements

Strong attention to detail and commitment to accuracy
Excellent analytical and problem-solving skills
Highly organized with the ability to manage multiple priorities and meet deadlines
Strong written and verbal communication skills
Ability to collaborate effectively across departments
High level of confidentiality and professionalism
Customer service mindset when interacting with members
Proficiency in Microsoft Excel, Word, and PowerPoint
Experience with Google Workspace
Ability to occasionally lift up to 25 lbs

Nice To Haves

Experience with Northstar accounting software or club management systems is a plus

Responsibilities

Manage the full accounts receivable cycle, including billing, statements, and collections.
Assist with membership billing, ensuring accuracy and addressing member questions or concerns.
Prepare and process invoices for member statements, outside events, member-sponsored events, golf outings, banquets, and weddings.
Monitor AR aging reports and communicate with members regarding past-due balances.
Manage installment billing programs and quarterly food & beverage minimum programs.
Process member payments, including cash, checks, and credit card transactions.
Maintain secure records of member banking and credit card information.
Communicate directly with members regarding billing questions, statement charges, and payment processing.
Close and reconcile Food & Beverage POS end-of-day reports and post to the general ledger.
Review and upload Golf POS and Tee Sheet reports into the accounting system.
Record daily revenue categories for Food & Beverage and Golf departments.
Work with the Director of Catering & Events to close out completed events and ensure accurate billing.
Coordinate invoice processing by ensuring proper authorization, correct payment terms, and accurate coding.
Perform accounts payable functions, including invoice entry, cash requirements preparation, and check runs.
Upload positive pay files into the banking system.
Support and cross-train with accounts payable across Greenleaf Hospitality Group business units.
Partner with the Senior Accountant on billing accuracy, reporting, and ad hoc financial analysis.
Work with the Membership Director to maintain member data and billing schedules in the club management system.
Maintain strong working relationships with departments including F&B, Golf, Grounds, Racquets, Aquatics, Childcare, and Administration.
Assist in refining billing and AR processes to improve efficiency and accuracy.
Support internal and external requests related to accounts receivable and accounting operations.