USMS Accounting Clerk
About The Position
Under the supervision of the site manager, the accounting clerk performs but is not limited to the following duties: Reviews invoices and statements (verifying information, ensuring sufficient funds have been obligated, and if questionable, resolving with the submitting unit, determining accounts involved, coding transactions, and processing material through data processing for application in the accounting system); and/or analyzes and reconciles computer printouts with operating unit reports (contacting units and researching causes of discrepancies and taking action to ensure that accounts balance). Employee resolves problems in recurring assignments in accordance with previous training and experience. Typically reports to a Supervisor I Manager. Reviews and analyzes data and information from multiple sources. Enters and retrieves data from databases. Prepares and formats management reports. Creates and manipulates, transfers, computes, and prints information Prepares and corrects reports and correspondence using word processing software. Enter Prisoner Medical Requests in our detainee software system for review by the Prisoner Operations medical team. Process Health Insurance Claim Forms for payment of health services to Federal inmates. Review Monthly Medical Batch Transmittal Reports, enter payment and check amounts on spreadsheet, and have report certified and submitted to Headquarters. Review of Pharmacy Claim Detail reports on a monthly basis; have them certified and submitted to Headquarters. Review paperwork to pay incidental expenses to Indigent Defendants traveling on bond and enter payment requests in the financial information system. Enter deposits in OTCnet System. Perform Annual Property Inventory. Inventory new accountable property. Excess property for disposal. Prepare FedEx shipping labels to ship items for deputies and other personnel. Check and distribute mail daily.
Requirements
- Undergraduate degree in accounting, finance or business administration
Responsibilities
- Reviews invoices and statements (verifying information, ensuring sufficient funds have been obligated, and if questionable, resolving with the submitting unit, determining accounts involved, coding transactions, and processing material through data processing for application in the accounting system)
- Analyzes and reconciles computer printouts with operating unit reports (contacting units and researching causes of discrepancies and taking action to ensure that accounts balance)
- Resolves problems in recurring assignments in accordance with previous training and experience
- Reviews and analyzes data and information from multiple sources
- Enters and retrieves data from databases
- Prepares and formats management reports
- Creates and manipulates, transfers, computes, and prints information
- Prepares and corrects reports and correspondence using word processing software
- Enter Prisoner Medical Requests in our detainee software system for review by the Prisoner Operations medical team
- Process Health Insurance Claim Forms for payment of health services to Federal inmates
- Review Monthly Medical Batch Transmittal Reports, enter payment and check amounts on spreadsheet, and have report certified and submitted to Headquarters
- Review of Pharmacy Claim Detail reports on a monthly basis; have them certified and submitted to Headquarters
- Review paperwork to pay incidental expenses to Indigent Defendants traveling on bond and enter payment requests in the financial information system
- Enter deposits in OTCnet System
- Perform Annual Property Inventory
- Inventory new accountable property
- Excess property for disposal
- Prepare FedEx shipping labels to ship items for deputies and other personnel
- Check and distribute mail daily
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
