Accounting Clerk

South Bend Community School Corp•South Bend, IN

19h•$20

About The Position

Enters claims/invoices on computerized accounting system, audits each entry to ensure compliance with purchase order, receiving report and State Board of Accounts requirements.

Requirements

High School diploma with some formal training in bookkeeping/accounting and computer application.
Three years experience in an automated accounting environment desired.
Experience in Accounts Payable or General Ledger functions, experience in an automated accounting system, over-all knowledge of purchasing and receiving procedures, ability to work and communicate with vendors and other departments throughout the school system.
Ability to perform mathematical calculations and have speed and accuracy in the processing of accounting data; particularly as it relates to a computerized system.
Must be able to accurately and quickly enter data into the computer
Skills test may be required.
Works in standard office and school building environments.
Must be able to work regularly scheduled hours.
Must be able to handle stress.
Primary functions require sufficient physical ability and mobility to work in an office; dexterity of hands and fingers to operate a computer keyboard and other technologies and office equipment, sitting, standing and walking for extended periods of time; kneeling; bending at the waist; lifting; pushing; pulling and carrying equipment, supplies and materials weighing up to 25 pounds; repetitive hand movement and fine coordination to use a computer keyboard; emotional stability to work effectively under pressure and to keep all aspects of the job under control; hearing and speaking to exchange information in person or on the telephone; seeing to read; prepare and assure the accuracy of documents.

Responsibilities

Audit Claims/invoices.
Matches to Receiving Report and Purchase Order on system.
Review payment terms on invoices.
Investigates and resolves problems, locates missing information and documentation.
Post claims to Accounts Payable System.
Process Accounts Payable claims for payment, by selecting regular, in-betweens, or Unified Athletics.
Prepare checks for mailing and sort out-going mail.
File: Make copies of checks and attach to back-up documents. File copy of checks numerically Annually, file in boxes for permanent storage.
Communicate and coordinate work with Purchasing, Service Building, Food Services, Budget, Schools and other departments.
Performs other duties as assigned.