Accounting Clerk

Summit Spirits & Wine•Las Vegas, NV

11h•$55,000 - $60,000

About The Position

We are a fast-paced and growing alcohol wholesaler based in Nevada. Accuracy, compliance, and efficiency drive everything we do. As our business continues to expand, we are seeking an Accounting Clerk to join our team. This position plays a vital role in supporting both the Accounts Payable and Accounts Receivable functions, while also assisting with compliance, tax reporting, and process improvement. The role is integral to maintaining strong financial health, supporting vendor and customer relationships, and ensuring compliance in a regulated industry. Position Summary The Accounting Clerk is responsible for managing day-to-day accounting operations in both Accounts Payable (AP) and Accounts Receivable (AR) , with a focus on accuracy, timeliness, and compliance. This position also provides support for month-end close, supplier billbacks, tax filings, and collections. The ideal candidate will have excellent attention to detail, strong organizational skills, and the ability to communicate effectively with both vendors and customers.

Requirements

2+ years of experience in accounts payable, accounts receivable, or general accounting.
Proficiency with ERP/accounting systems; VIP experience is a plus.
Strong proficiency with Microsoft Excel and accounting processes.
Excellent communication skills for interacting with vendors, customers, and internal teams.
High level of accuracy, organization, and ability to meet deadlines.

Nice To Haves

Experience in wholesale, distribution, or regulated industries preferred.

Responsibilities

Receive, verify, and process vendor invoices with correct GL coding and documentation.
Match invoices against purchase orders and receiving documentation (3-way match).
Prepare vendor payments (check, ACH, EFT, credit card).
Maintain vendor master files including W-9s, licenses, and terms in VIP.
Reconcile vendor statements and resolve discrepancies or duplicate billing.
Manage return-to-supplier transactions, tracking credits and issuing authorizations.
Assist with AP accruals, reporting, and 1099 filings.
Generate and send accurate customer invoices based on orders and deliveries.
Apply payments (check, ACH, EFT, Fintech) to customer accounts in VIP.
Monitor AR aging and follow up on past-due balances with professionalism.
Prepare and distribute account statements; investigate and resolve short payments, disputes, or chargebacks.
Process credit memos, customer adjustments, and returned/NSF payments.
Set up new customer accounts, verifying credit applications and alcohol licenses.
Collaborate with sales and logistics teams to confirm deliveries and returns.
Regularly reconcile customer accounts to ensure accuracy and completeness.
Process monthly supplier billbacks with accurate documentation and pricing.
Maintain organized and accurate AP/AR documentation for audits and regulatory review.
Support internal controls and recommend improvements for efficiency and accuracy.
Provide AP/AR reporting for monthly close, including aging reports, unapplied cash, and accruals.
Collaborate with the Accounting Manager and Controller to ensure smooth financial operations.
Provide backup and support for other accounting functions when needed.
Contribute to continuous process improvement initiatives.
Perform other duties as assigned by the Accounting Manager or Controller.