Accounting Clerk

Langara College • Lexington, MA

3d • $31 - $35

About The Position

The Accounting Clerk is responsible for reconciling bank accounts, assisting in compiling general ledger accounts, and for compiling tax related remittances. This position provides support to short term investment functions and acts as the liaison person for the bank and credit card accounts. This position also provides administrative support to the Financial Services management team. Position performs other related accounting duties as required.

Requirements

• Completion of Level Two of a professional accounting program (CGA/CMA) OR completion of a one year accounting certificate from an accredited institution.
• Two (2) years of related accounting experience with an integrated computerized accounting environment, preferably in a broad public sector environment.
• An equivalent combination of education of experience may be considered.
• Intermediate proficiency with an enterprise resource program (e.g. Banner, SAP, JD Edwards) and intermediate to advanced proficiency in the use of MS Office applications.
• Communicate effectively with various groups, both verbally and in writing.
• Organize and prioritize workload.
• Work independently and as a member of a team.
• Maintain sustained attention to detail with high level of accuracy.
• Problem solve and exercise sound judgement.
• Physical ability to perform the duties of the position.
• Operate related equipment.
• Maintain confidentiality.
• Keyboarding skills of minimum 40 wpm.
• Meet work performance standards set by the College.
• Interpret and apply College, government, agency, and departmental policies, procedures, and guidelines.

Responsibilities

• Administers the day-to-day banking activities of the College.
• Reconciles bank accounts on a regular basis and processes the necessary adjustments.
• Handles student enquiries relating to credit card payments, deposits, and other forms of debits/credits into or out of bank accounts.
• Ensures proper distribution of incoming student wires, maintains wire transfer log, and ensures integrity of the wires deposit account.
• Prepares and enters journal entries for all bank transactions including charges, interest revenue, investments and transfers.
• Acts as the main liaison person with banks related to fraudulent cheque or credit card payments from students and companies and resolves fraudulent deposit issues.
• Acts as the main liaison person with credit card suppliers related to credit /debit card processing, terminal issues resolution and matters related to the operation and maintenance of card terminals.
• Transfers funds into and between College bank accounts.
• Oversees cashiers' sessions and resolves discrepancies relating to deposits.
• Performs short term investment and cash flow analysis functions
• Projects cash flow requirements by monitoring revenues against expenses.
• Updates cash flow report on a weekly basis.
• Researches optimal market interest rates.
• Under general guidance from the Director, Financial Services, determines how much cash to transfer into short term investments according to prescribed College guidelines.
• Maintains updated investment schedules and ensures investments are reconciled to the general ledger.
• Calculates monthly interest and interest accruals and prepares corresponding journal entries.
• Assists in compilation of general ledger accounts
• Prepares and enters journal entries as required.
• Analyzes select general ledger accounts, balances select accounts, and corrects journal entries as required.
• Assists with the reconciliation and resolution of items in the accounts receivable sundry and wire suspense accounts.
• Assists with month-end and year-end duties such as tracing of audit samples and responding to auditor queries.
• Handles enquiries on aspects of the accounting system and resolves problems that may occur.
• Provides administrative support to the Financial Services management team
• Provides telephone, calendar and email support to the Director.
• Performs administrative tasks such as taking minutes of meetings, preparation of reports and letters and copying of materials.
• Provides support to the Associate Directors and Managers as required.
• Compiles financial data related to sales tax remittances
• Collects and assembles financial data relating to sales tax paid on College purchases.
• Reviews and interprets data to ensure that rebates and input tax credits are claimed.
• Files reports with the applicable government agencies to claim rebates and input tax credits.
• Maintains current knowledge of changes to sales tax regulations and their impact on the College.
• Performs other related duties as required
• Files, photocopies, and maintains cashiering reports, journal entries, and other related accounting records.
• Ensures that the Financial Services storage room is maintained in an orderly manner.

Benefits

• Extensive medical, dental, and vision coverage
• Hybrid-work program for eligible positions
• Generous vacation package plus paid time off during college winter closure (1 week in December)
• Employer paid defined benefit pension plan
• Potential eligibility for educational, training, and developmental programs
• Access to on-site daycare subject to availability
• Tuition waivers for courses at Langara College, subject to space availability
• Course/program tuition reimbursements
• Wellness classes and campus engagement events

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree