Accounting Clerk

School District of Philadelphia • Philadelphia, PA

30d • $35,238

About The Position

Processes and reviews invoices for payment in the School District’s accounts payable unit of the central Accounting Services Division. Processes and verifies functions necessary to insure accurate vendor payments. Pots financial data via a personal computer. Communicates with vendors, school-based personnel and administrative office personnel regarding the payment process.

Requirements

• High school diploma or equivalent.
• Two years of full-time, paid, accounts payable experience in an automated environment, one of which has involved the use of a personal computer and financial spreadsheet applications
• Demonstrated knowledge of: basic accounts payable practices and procedures as they pertain to an automated accounting environment.
• Demonstrated knowledge of: terminology applicable to the accounts payable industry.
• Demonstrated knowledge of: basic accounting and bookkeeping principles and practices.
• Demonstrated ability to: make accurate mathematical computations.
• Demonstrated ability to: operate a personal computer.
• Demonstrated ability to: utilize financial spreadsheet software.
• Demonstrated ability to: follow oral and written instructions accurately.
• Demonstrated ability to: maintain records of work performed.
• Demonstrated ability to: establish and maintain effective working relationships.

Responsibilities

• Verifies invoices for payment by comparing them to contracts, purchase orders or other payment authorization sources; insures that quantity, price and applicable discounts are accurate.
• Researches all billing and payment problems; communicates with school-based and administrative office personnel as well as vendors to resolve discrepancies.
• Posts data from invoices, receiving reports, and payment authorizations to the mainframe computer; posts encumbrance transactions.
• Maintains a record of paid invoices; performs a daily reconciliation of processed work.
• Evaluates invoices for applicable discounts and taxes; reviews petty cash and travel expenditures for conformance with District policies and procedures.
• Maintains a vendor file database.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED