Accounting Clerk

State of North Carolina

4d

About The Position

The Accounts Payable Clerk (A/P clerk) is responsible for reviewing all direct purchase invoices presented to DMF for payment of goods and services. Each invoice must be audited to verify the proper purchasing procedures that were followed, receiving verification, approval signature and correct assignment of account and budget string. The A/P clerk must ensure the account is accurate and active under the procedures of North Carolina Financial System (NCFS). This position receives all direct pay invoices for the Division, including utilities. The Accounts Payable Clerk must work directly with staff to ensure proper invoice coding and approvals. Invoices must be audited to meet Department guidelines before forwarding for processing in Raleigh in a timely manner. This position will have to work directly with vendors to set up new accounts or obtain corrections on invoices. Some internal billing and invoicing will be necessary along with limited account receivable duties. The Accounts Payable Clerk prepares the warehouse gas bill and supplies to charge internal sections for their usage. This position must allocate multiple large invoices to ensure proper cost centers are charged throughout the Division. Friendly customer service and ability to work as a team are a must. This position will provide back up as needed for the Travel Clerk and the Warehouse.

Requirements

• High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Responsibilities

• Data Entry and Record Management Batch and process vendor invoices for payment by verifying documentation, obtaining necessary approvals, and track disbursements using the North Carolina Financial System (NCFS) accounting software. Maintain accurate records of accounts payable transactions and resolve discrepancies with vendors.
• Accounts Receivable Functions Manage internal billing for warehouse supplies and gas usage by preparing journal entries and adjustments, ensuring accurate allocation using appropriate general ledger accounts and cost centers.
• Communication and Support Serve as a primary point of contact for outside vendors, employees within the Division and Department of Environmental Quality, as well as other State government officials. Provide assistance regarding payment status, NCFS vendor profile inquiries, and various accounting-related requests from internal and external stakeholders.
• Policy Implementation and Representation Apply and uphold State financial guidelines and procedures by ensuring compliance with internal controls, financial procedures, and regulatory requirements. Represent the Division and the State with professionalism, accountability, and adherence to established policies.

Benefits

• Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more.
• If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees