Accounting Clerk & Reception

Earthtones Companies•Midlothian, TX

8d•Onsite

About The Position

The Accounting Clerk/Receptionist supports the accounting function by ensuring accurate job, purchasing, and service data is maintained within the Aspire project management system. This role plays a critical part in validating operational information for financial reporting, billing accuracy, and job-cost integrity. By ensuring records are complete, properly coded, and compliant with company policies, this position helps maintain audit-ready financial data and supports the overall accounting cycle. In addition, this role provides front office support, serving as the first point of contact for incoming calls, visitors, and general office coordination, while maintaining a professional and organized workplace environment.

Requirements

2+ years of experience in accounting support, administrative, or operations coordination roles preferred
Basic understanding of job costing, billing, and accounting processes preferred
Proficient in Microsoft Excel and business systems
Strong attention to detail and organizational skills
Ability to manage deadlines and prioritize effectively in a fast-paced environment
Strong communication skills across field teams, office staff, and customers
Professional demeanor with customer-facing or reception experience preferred

Nice To Haves

Experience in construction, landscaping, or service-based industries preferred
Experience with Aspire or similar project/job-costing systems is a plus

Responsibilities

Provide front office support, including answering and directing calls, greeting visitors, handling mail, and maintaining a professional office environment
Maintain accurate job setup, work tickets, and purchase orders in Aspire, ensuring all records are properly created, coded, and approved for accounting use
Review and validate service data, labor, and subcontractor activity to support accurate job costing, billing, and financial reporting
Monitor and follow up on missing, incomplete, or unapproved operational data that may impact invoicing, revenue recognition, or financial statements
Collaborate with field teams, Project Managers, and Account Managers to resolve discrepancies and ensure accurate financial data flow
Ensure documentation standards are met, including change orders, job coding, and supporting records to maintain audit-ready files
Support month-end close processes by confirming all work is completed, documented, and aligned with contract terms
Assist accounting by identifying unbilled work, missing costs, and data gaps that could affect financial accuracy and reporting
Act as a liaison between Operations and Accounting to ensure timely, accurate, and complete information transfer
Assist with general administrative and clerical tasks to support both accounting and operations teams