Reception and Accounting Support Specialist

Magnolia Foods, Llc.•Jurupa Valley, CA

About The Position

This position serves as the first point of contact for clients and visitors, ensuring welcoming professional experience. The role also provides essential administrative and accounting support, including processing invoices, assisting with monthly close activities, and completing general office tasks such as data entry, word processing, and research. This is a dual-function role ideal for someone who is detail‑oriented, organized, and comfortable supporting both front-office and accounting operations.

Requirements

Proficiency in Microsoft Office, especially Excel
Strong attention to detail and analytical skills

Nice To Haves

Experience with large ERP systems such as NetSuite, SAP, or Microsoft Dynamics
Associate’s or Bachelor’s degree in Accounting

Responsibilities

Process Accounts Payable invoices within the accounting system
Reconcile general ledger accounts, verify accounting data, and document transaction details
Assist with monthly and annual physical inventory counts as needed
Support month‑end and year‑end close by recording routine transactions
Serve as backup for accounting team members during absences
Perform billing functions for all customers
Complete additional accounting tasks as assigned by the Controller or Accounting Manager
Answer, screen, and route incoming calls professionally
Greeting and welcome visitors; provide seating and direct them to appropriate meeting rooms or offices
Maintain office security by following established safety procedures and managing visitor access
Provide accurate information to clients and staff in person, by phone, and via email
Receive, sort, and distribute daily mail in accordance with office procedures
Assist administrative staff with overflow tasks, including word processing, data entry, and online research