Accounting Clerk II

EQX Hotel Management LLC•New York, NY

About The Position

The Accounting Clerk is responsible for assisting the Accounting Management Team in maintaining accurate and timely financial reporting; ensuring acceptable levels of internal control; ensuring compliance with all federal, state, and local regulations and Equinox Hotel Hudson Yards’ Brand Service Standards; and safeguarding owners/investors assets. For this role, the emphasis is placed on the management of Income Audit and Accounts Receivable processing and collections.

Requirements

Ability to satisfactorily communicate in English (speak, read, write) with guests, co-workers, and management to their understanding.
Ability to perform assigned duties with attention to detail, speed, accuracy, follow-through, courtesy, cooperativeness and work with a minimum of supervision.
Ability to think quickly and act appropriately in emergency situations.
Perform well under pressure situations, time demands, and work overtime when needed.
Punctuality and regular and reliable attendance.
Interpersonal skills and the ability to work well with co-workers and the public.
General computer knowledge and ability to enter work orders, make notes, etc. or related system.
General knowledge of MS Office tools (Outlook, Excel and Word)
Ability to work flexible schedule (AM, PM, Overnight, Weekends & Holidays).

Nice To Haves

Two years’ experience in a hotel operations/finance environment in one more of the Essential Job Function Categories.
Hotel PMS Infor HMS is preferred
BirchStreet knowledge is preferred
Knowledge of office equipment usage and repair.
High School graduate or equivalent vocational training. College Degree specializing in Accounting or Finance preferred.

Responsibilities

Monitor, prepare, and communicate financial reports in accordance with required due dates.
Income Audit includes entering information into the HMS daily.
Review and approve the City Ledger transfers daily and communicate to supervisor any deviation from established accounting policies and procedures.
Update daily revenue reports both for internal distribution and corporate distribution.
Prepare daily tax reconciliation and report anomalies.
Monitor guest ledger, advance deposit ledger and other related ledgers to ensure proper internal control.
Keep management aware of any unusual operation or financial occurrences and/or significant deviations.
Assist in the monthly closing process by posting journal entries that are related to daily/monthly tasks.
Assist with Guest billing inquires.
Monitor general Accounting Email for guest billing inquires, residential account requests and other issues and keep the box clear.
Maintain responsibility for the daily Accounts Receivable credit, billing, and collection process.
Monitor payment requirements on groups or functions and process deposits.
Review with supervisor(s) to approve or decline credit requests.
Complete collection calls on each appropriate outstanding account and maintain collection files on each outstanding issue.
Handle customer inquiries in a professional and timely manner, provide customers with accurate invoices, statements, and schedules.
Clear out monthly House Accounting Billings both Corporate and Residential.
Process returned checks and credit card chargebacks.
Assist in conducting monthly credit meetings and maintain minutes (including returned checks/chargeback logs, credit trace reports, write-off, bad debt allowances, etc.)
Partner with the Sales and Events Team by establishing customer credit, including but not limited to application processing, reference checks, credit limitation, direct billing list, and deposit requirements.
Maintain an efficient collection process to include organized filing and tracing system, issuing letter, monitoring returned checks and charge backs, performing collection calls and preparing bad debt write-offs.
Assist in the monthly close process by posting journal entries that are related to daily/monthly tasks
Monitor, maintain and oversee the handling of all cash for the hotel.
Open and verify cash “drop” envelopes from outlets and Front Desk.
Prepare and distribute various reports to outlet managers, Front Desk, and Accounting.
Audit house banks as per schedule.
Prepare paperwork for bank deposit at prescribed by bank.
Research cash shortages.
Monitor general Accounting Email for inquiries and invoices for processing and keep the box clear.
Prepare and process vendor invoices while ensuring proper PO on file and items have been received.
Process expense reports, check requests and payment in a timely manner.
Reconcile invoices against ledgers or schedules to ensure accuracy of invoicing.
Ensure accurate General Ledger Account Coding.
Email ACH Remittance, mail checks after payment run.
Ensure PAS system has proper PDF copy of invoice in both PAS and PO System.
Prepare Monthly Accrual Reports.
Reconcile Vendor Statement and AP Aging
Maintain up to date vendor information for 1099 purposes.
Complies with all Work Rules, Safety Standards and Standards of Conduct as set forth in the Employee Handbook.
Works harmoniously and professionally with co-workers and supervisors.
May be assigned other duties at the discretion of management.