Accounting Clerk I

Coast Professional•West Monroe, LA

1d•Onsite

About The Position

The Accounting Clerk I is responsible for managing the full lifecycle of accounts receivable operations for both CAMPUS and DOR/Munis divisions. This role demands a high level of accuracy, organization, and collaboration as it involves posting and reconciling payments, preparing client statements, processing refunds, and ensuring compliance with internal financial policies. The ideal candidate brings strong analytical skills, a proactive approach to problem-solving, and the ability to navigate complex payment systems and data sets. This position collaborates closely with Client Services, IT, and Compliance teams to support financial integrity and operational efficiency across multiple accounts and systems.

Requirements

High school diploma or GED required
2 years of experience in a financial institution, accounting department, or similar field
Strong proficiency in QuickBooks, Excel (pivot table, VLOOKUP, IF formulas), and banking platforms such as CashPro.
Excellent attention to detail, organizations skills, and analytical mindset.
Effective communicator with the ability to collaborate across departments and adapt in a dynamic environment.
Project management experience, strong organizational skills and attention to detail.
Effective professional written and verbal communication and interpersonal skills.
Strong organizational skills and attention to detail.
Establish a good working relationship with team members and internal contacts in order to maintain and continuously strive to improve the level of overall service being provided.
Knowledge of MS Office Applications (Outlook, Word, Excel, PowerPoint).
Ability to produce quality materials within tight timeframes.
Ability to analyze financial data.
Ability to comply with rules, regulations, laws and methods as related to debt collection.
Ability to handle and resolve recurring problems.
As a federal contractor, this position requires U.S. citizenship and security clearance granting access to classified information.

Nice To Haves

QuickBooks experience preferable.

Responsibilities

Manage the receipt, verification, and posting of payments.
Accurately process deposits and daily closeouts.
Ensure all transactions are recorded under the correct Line of Business (LOB).
Prepare weekly, semi-monthly, and monthly client statements for both CAMPUS and DOR/Munis portfolios.
Reconcile fee reports against check registers.
Identify and resolve discrepancies related to errors, direct payments, held payments, or fee variances.
Post journal entries and record revenue for direct payments, held payments, and net-offset client fees.
Reconcile QuickBooks with CT Team reports to ensure data integrity at month-end.
Maintain audit-ready records, verify accuracy and consistency across systems.
Track overpayments and issue consumer refunds based on established logs.
Make account-level adjustments to reflect accurate balances, particularly for direct payments and collection adjustments.
Maintain accurate documentation and clear notations on account histories.
Serve as a liaison between the Finance department and Client Services/IT teams to troubleshoot account issues and clarify payment applications.
Support onboarding processes and contract reviews by ensuring accurate initial data integration.
Respond to inquiries regarding client statements, misapplied payments, and system posting errors.
Compile documentation and reports in support of internal and external audits.
Prepare detailed audit files and generate reports from QuickBooks and internal systems as requested by the Compliance team.
Develop and implement best practices to streamline account receivable workflows and enhance data accuracy.
Maintain tracking logs for payment types, DOR refunds, and outstanding checks.
Generate routine reports to monitor current and past due balances and identify aging accounts.