Accounting Associate

Jowonio•Syracuse, NY

1d•$28 - $31•Onsite

About The Position

The Accounting Associate supports the school’s financial operations by assisting with billing, accounts payable, accounts receivable, grant tracking, payroll support, and maintenance of financial records. This position works closely with the Finance Manager, Director, HR, and other key stakeholders to ensure accurate recordkeeping, timely processing of payments and billing, and compliance with established financial policies and procedures.

Requirements

Associates or Bachelor’s degree in Accounting or related field is preferred but not required.
Minimum of 2-3 years of experience in an accounting or finance role is required.
Strong organizational skills and attention to detail.
Systems-oriented thinker with the ability to manage multiple tasks and priorities.
Proficiency in Windows, Google Workspace, Microsoft 365, Quickbooks or comparable financial accounting software, and general database management knowledge is required.
Ability to maintain strict confidentiality; position has access to sensitive personal and financial information.
Ability to work collaboratively with internal and external stakeholders while exercising sound judgment and discretion.

Responsibilities

Manage billing and claim funding from sources as funds become available for all special needs children, including coordination with district, school, and county-level staff to ensure complete and aligned records for each child.
Integrate rates, prepare invoices, maintain billing records, and follow up with funding sources and the STAC Unit to reconcile issues.
Maintain all child attendance records, including therapy visit logs.
Create and distribute classroom attendance sheets and enter daily attendance into billing systems.
Provide monthly updates of School District and County receivables on both billed and unbilled bases.
Maintain records of year-to-date tuition and balances due for all special needs children by program served.
Monitor daily tuition balances and address delinquent accounts in accordance with Board-approved policies.
Interface with the school enrollment platform to create accounts and maintain records of family tuition payments.
Prepare reimbursement checks to staff (including payroll-related reimbursements), vendors, and suppliers.
Manage petty cash.
Make bank deposits.
Reconcile credit card statements.
Update classroom budgets on a weekly basis to accurately reflect purchases and account balances.
Assist the Financial Director in maintaining financial records, including cash receipts and cash disbursements.
Input all financial data into the general ledger as coded by the Finance Manager and present posted journals for review.
Input adjusting journal entries prepared by the Finance Manager and Auditor.
Identify discrepancies in ledgers and accounts, track discrepancies to their source, and correct errors as needed.
Balance accounts and provide information to appropriate stakeholders regarding payments and balances of departmental and grant budgets, including OPWDD grants.
Provide assistance to HR and the Finance Manager in payroll processing, including use of payroll software and time & attendance management.
Support year-end payroll processes, including preparation of W-2s, 1099s, and tracking of 401(k) contributions.
Provide direct assistance and backup to the Financial Director in preparation of monthly expenditure reports, budget review, and posting to the general ledger.
Work closely with the Auditor in preparation of the annual school audit, financial statements, and annual state CFR.
Complete all tasks and responsibilities in alignment with the organization’s financial policies and procedures.
Other related duties as assigned.