Accounting Associate

BioVid•Bristol, PA

13d•Hybrid

About The Position

Since day one, BioVid’s formula for success has been to foster a collaborative, supportive culture where incredibly talented people are encouraged to be the best at what they do. This role is a great opportunity for someone who enjoys working with numbers, staying organized, and making sure things run smoothly behind the scenes. As part of our Finance team, you’ll support the financial processes that help keep BioVid on track. Your work will directly contribute to the accuracy of our systems, the timeliness of our client deliverables, and the overall health of our day-to-day operations. You’ll be a key partner to teams across the company, learning how different parts of the business connect while building a strong foundation in financial operations.

Requirements

This position is hybrid, with approximately 2 days per week onsite at our Bristol location (not fully remote initially).
Strong attention to detail and the ability to manage multiple tasks simultaneously.
Clear and effective communication skills.
Comfortable navigating various systems; we provide training on all internal platforms.
Basic understanding of general accounting principles.
High degree of flexibility and willingness to learn.
Proficient in Outlook and Excel (required).
Client-service mindset and ability to work collaboratively with internal and external stakeholders.

Responsibilities

Monitor employee expense reports and receipts for accuracy and compliance.
Review and track Capital Expenditure (CapEx) expense submissions.
Support travel reconciliation for client projects, as needed.
Set up and maintain purchase orders (POs) for accrual purposes.
Upload POs into Acumatica, update orders, and maintain accurate attributes (e.g., PO number, region).
Review project budgets and update tracking across POs, budget documents, and HubSpot.
Enter vendor invoices into Acumatica.
Assist with project setup in our financial systems.
Assist with reconciliation setup across accounts.
Provide backup support for monthly closing processes (training will be provided).
Pull and organize labor hour reports.
Assist with Q4 accrual letters, including preparing templates with PO numbers and invoice details for each project.
Track client project budget updates.
Confirm project details with internal teams as needed.
Support Accounts Payable follow-up to ensure approvals are completed in a timely manner.
Monitor weekly PTO reporting across systems (Acumatica vs. BambooHR).
Play a meaningful role in cultivating BioVid’s company culture and evolution by participating in organizational initiatives (e.g., committees, innovation, client relationship building).