Accounting Associate – Payroll & Accounts Payable

KerberRose S.C. • Howard, WI

52m

About The Position

The Accounting Associate is a dual-role position responsible for end-to-end payroll processing, ensuring accurate and timely payroll, tax reporting, compliance requirements, and employee support, as well as monitoring and auditing payroll-related expenses, invoices, and accruals for accuracy. The Accounting Associate also oversees Accounts Payable operations, including invoice processing, vendor coordination, and payment accuracy. In addition, the role supports general accounting functions such as month-end close, general ledger reconciliations, and billing processes. The Accounting Associate plays a key role in maintaining efficient, accurate, and reliable financial operations and participates in Finance team projects and tasks as assigned by the Finance Manager or Director of Finance.

Requirements

• Two year accounting degree with a minimum of 5 years of experience required
• Strong Excel skills required

Nice To Haves

• Bachelor’s degree preferred
• 5+ years in payroll processing and bookkeeping preferred
• QuickBooks experience preferred, but not required

Responsibilities

• Monitors and addresses all messages in the Accounts Payable Outlook inbox
• Reviews invoices for appropriate documentation prior to payment
• Performs accurate invoice data entry into the accounts payable system
• Processes employee expense reimbursements and ensures documentation aligns with firm policies
• Follows up with technology team to obtain asset tracking information when necessary
• Establishes and maintains relationships with new and existing vendors, including requesting form W-9 and Certificates of Insurance as needed, in addition to completing required vendor forms to accept ACH payments when applicable
• Communicates with vendors regarding invoice discrepancies, payment inquiries, and issue resolution
• Processes corporate sponsorships as requested, including completing/providing necessary forms and related marketing materials
• Monitors, reviews, and approves supply orders for offices and service lines
• Contacts vendors to maintain the best pricing on frequently used items
• Reviews bill and payment imports from external accounts payable software for accuracy before importing accounting system
• Supports the processing of annual 1099 forms for the firm and its related entities by gathering the data and working collaboratively with Finance Manager on the filing process.
• Manages the firm’s credit card weekly reconciliations along with card creation and termination
• Ensures the completeness and accuracy of time entry in Practice
• Processes payroll on a bi-weekly basis
• Maintains payroll records and backup support
• Verifies bi-weekly payroll
• Responds to employee questions regarding payroll and Practice CS
• Processes special checks, payments, and employee advances
• Monitors and audits payroll-related expense and accrual balances
• Oversees annual W-2 reporting and reconciliation with Paylocity
• Completes required federal and state payroll reporting and reconciliation to Paylocity of Forms 940 and 941
• Prepares quarterly Multiple Worksite Report and submits required state filings.
• Provides Paylocity training to leaders and employees
• Prepares annual compensation sheets for staff and completes compensation updates in coordination with Shareholders
• Maintains and updates payroll systems as needed
• Maintains general ledger reconciliation on accounts assigned by Finance Manager or Director of Finance
• Assists with preparation of month-end journal entries
• Reviews monthly client billing and posting of invoices and stays up-to-date of any changes to the processes
• Processes new client forms according to firm procedures to maintain the accuracy of the Practice CS database
• Obtains knowledge of accounts receivable and collections functions for back up purposes
• Responds to inquiries from staff and leaders in a timely manner
• Identifies opportunities to generate efficiencies and increase effectiveness of financial operations
• Uses Information Systems to their full capabilities
• All other duties as assigned

Benefits

• Health, dental, and vision insurance
• 401(k) with employer contributions
• Professional development
• Work life balance initiatives

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree