Accounting Assistant

Pilatus Aircraft USA Ltd • Chamblee, GA

3d • $22 - $28

About The Position

Take-off with Pilatus! If you would like to be part of an outstanding team of aviation enthusiasts, we invite you to explore our job opportunity in Chamblee, GA. The Accounting Assistant provides operational support to the Accounting Manager through daily Accounts Payable (AP) processing, invoice documentation, and vendor record maintenance. This role also supports Accounts Receivable (AR) activities, including cash receipts, collections, and customer invoice posting. This role ensures timely and accurate processing of invoices and payments while supporting overall accounting operations, with a primary focus on transactional accounting tasks and administrative support.

Requirements

• Associate’s degree in Accounting, Business, or related field, or equivalent experience
• 1–3 years of experience in accounts payable, accounting support, or bookkeeping preferred.
• Experience with accounting or ERP systems preferred.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Professional communication skills and a collaborative work style.
• Proficiency with Microsoft Office applications, particularly Excel and Outlook

Nice To Haves

• Experience with accounting or ERP systems preferred.
• 1–3 years of experience in accounts payable, accounting support, or bookkeeping preferred.

Responsibilities

• Accounts Payable Processing
• Download, organize, and maintain vendor invoices and supporting documentation
• Review invoices for completeness and prepare for entry into the accounting system
• Enter approved invoices into the Quantum/TFBO accounting system
• Route invoices for approval and follow up on outstanding approvals as needed
• Apply credit memos and assist with resolving basic invoice discrepancies
• Maintain accurate and organized electronic records of invoices and vendor documentation
• Payment Processing Support
• Assist with preparation of payment runs including check runs and EFT processing.
• Prepare payment documentation for review and approval by the Accounting Manager.
• Upload POS-Pay files and assist with payment reporting as directed.
• File and archive remittance documentation.
• Accounts Receivable Processing
• Receive and process customer payments, including checks and credit card transactions
• Scan and deposit checks and apply payments to open AR in the accounting system
• Process credit card payments through the merchant portal and apply to customer accounts
• Maintain accurate AR records and support reconciliation of customer accounts
• General Support
• Maintain and update vendor and customer records in the accounting system
• Assist with vendor statement reconciliations and follow up on outstanding items
• Post customer invoices Work Packages and Over-the-Counter after review
• Provide administrative and operational support to the Accounting Manager
• Support day-to-day activities that contribute to an efficient month-end close process

Benefits

• 11 paid holidays a year, plus 15 days of paid vacation time, and 6 days of paid sick/personal time to start with an increase to 20 days of paid vacation time after 5 years with Pilatus
• 90% of medical, dental, and vision premiums paid for single coverage and 80% for family coverage, averaging $9,600 annually
• Monthly health savings account (HSA) contributions totaling $2,250 for single coverage and $3,000 for family coverage annually
• 401(k) retirement plan matching up to 6%
• Life and long-term disability insurance premiums paid in full
• Tuition assistance available annually after the first year
• The pay rate is $22-28 per hour depending on experience. Pay rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 11-50 employees