Accounting Assistant (Construction)

KSI • Tempe, AZ

2d • Onsite

About The Position

Our client is looking for a detail-oriented and dependable Accounting Assistant to support daily accounting operations — with a strong emphasis on full-cycle Accounts Payable and Accounts Receivable and the ability to keep up in a fast moving environment. This position is hands-on and plays a critical role in vendor management, customer billing, job costing, and general contractor compliance. The ideal candidate has experience working in a construction subcontractor environment, is comfortable managing deadlines, and can keep up in a fast-moving, project-driven office. This role reports directly to the Accounting Manager and includes training from our accounting team.

Requirements

• 4+ years of proven experience in full-cycle AP/AR, preferably in construction
• Experience working with subcontractor job costing and GC billing/compliance
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Strong attention to detail, organization, and ability to work in a fast-paced environment
• Professional communication skills and confidence working with vendors, PMs, and GC accounting teams

Nice To Haves

• Foundation software experience a plus (not required)

Responsibilities

• Accounts Payable (Full-Cycle)
• Process and code vendor invoices to appropriate jobs/cost codes
• Track purchase orders and subcontracts
• Manage and track lien waivers, preliminary notices, and releases for each project
• Coordinate and maintain certificates of insurance and subcontractor compliance documents
• Reconcile vendor statements and resolve discrepancies
• Maintain accurate electronic records and project documentation
• Accounts Receivable (Full-Cycle)
• Prepare and submit monthly billings (AIA format) using platforms such as Textura, Oracle, Procore, or GC Pay
• Post customer payments and apply to proper jobs/cost codes
• Work closely with Project Managers to resolve billing issues and support collections
• Communicate regularly with general contractors to ensure timely, accurate payments
• Job Costing & Job Setup Support
• Assist with job setup, including coding structure and budget alignment
• Track costs against jobs to support accurate reporting
• File and track preliminary lien notices and amendments
• Request and maintain Certificates of Insurance per project requirements
• Maintain complete and organized job files and back-up documentation

Benefits

• Competitive pay based on experience - paid weekly
• Supportive training and collaborative team environment
• Growth opportunity within a well-established construction subcontractor
• Health, dental, and vision insurance
• 401(k)
• Paid vacation

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree