Accounting Assistant II

Concord University•Athens, WV

35d

About The Position

The Accounting Assistant II is a key member of the Business Office team, providing face to face, email, and over the phone support to students and staff. This position handles a variety of things including payments and answers questions regarding student account balances, and assists other Business Office staff with various duties as needed. This position demonstrates excellent attention to detail, time management, This position is responsible for maintaining and managing the accounts receivable collection process and ensuring compliance with state regulations in regards to student payments. You will be invoicing parties responsible for student payments, maintain records to ensure policies and procedures are followed and perform cashiering functions. You will also assist with accounting functions (gather raw data, enter data into spreadsheets prepared by Controller), prepare spreadsheets, proof data for accuracy, research, etc.)

Requirements

Associate's degree in Business or a related field
Office software (Excel, Word, etc)
Knowledge of general office procedures
Excellent written and oral communication skills
Accounting software (BANNER preferred)
Basic understanding of revenue accounting principles.
Above average attention to detail
General office/customer service, staff accounting and office software (Word, Excel)
More than 2 years experience

Nice To Haves

Notary Public license desired

Responsibilities

Primary point of contact for students, parents, faculty and staff
Primary cashier window, published external phone listing, and designated office email.
Issue parking permits to students, faculty and staff.
Cashiering/basic accounting functions:
Ensure the timeliness and accuracy of the following on a daily basis:
Payments: student accounts, departmental collections, faculty housing, etc.
Financial aid refunds
Reconciliation report
Remote deposit of collected funds
Maintain the campus change fund.
Maintain the department imprest fund subject to annual audit by the WV State Treasurers' Office.
Pre-collection efforts
Individual contact to resolve student accounts by published due dates.
Assist with collection efforts for the current term.
Collection calls, pre- and post-drop for non-payment
Manage current installment plans.
Collection letters
Responsible for the coordination of the refund process with the Registrars' Office, Financial Aid Office, Office of Residential Life, and the Veterans' Certifying Official to ensure all withdrawals are completed in a timely manner.
Process and monitor returned checks from receipt to payment/submission to the Magistrates Office for civil summons.
Represent the University as summoned.
Utilize automation capabilities to ensure office efficiency and accuracy.
Ensure ad hoc reports are maintained and updated as needs change.
Maintain a safe and professional work environment.
Participate in cross-training and professional development opportunities as available.
Manage the student billing process
Ensure accurate and complete fee assessment: tuition, housing, dining, and ancillary fees through co-ordination with various on-campus offices.
Issue formal student billing statements.
Issue confirmation of attendance notifications.
Grants, loans and scholarships from federal, state and private entities.
Monitor Veterans' tuition assistance programs
Verify allowable tuition and fees based on program regulations.
Monitor external collection agency activities
Back up to supervisor of student accounts
Maintain procedural manuals and document retention compliance for the Student Accounts Office
Perform data entry utilizing Ellucian BANNER and wvOASIS.
Other duties as assigned by supervisor for efficient departmental operation

Benefits

Work week of 37.5 hrs.
Holidays - Employees receive 13-14 Paid Holidays Annually
Annual and Sick Leave -Staff earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year.
Health Insurance - Concord University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA).
Tuition and Fee Waivers- Professional development and education opportunities including tuition waiver program for employees, spouse, and eligible dependents.
Retirement Plans - TIAA's automatic retirement plan is a 401(a) plan into which six (6) percent of the employee's total salary is automatically withheld pre-tax and deposited into the employee's TIAA retirement account. The university matches the employees 6% contribution
Life Insurance - Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings.
Mountaineer Flexible Benefits. This is an IRS approved, tax free account that saves money on eligible health, medical, dental, and dependent care expenses.
Annual Increment Pay.

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