Accounting Clerk II

GCI Communication Corp•Anchorage, AK

About The Position

GCI's Accounting Clerk II is to be an integral part of the Accounting department’s support function by performing a variety of processing, approvals, adjustments, administration, reporting, and research in a timely and efficient manner by following established guidelines. Based on the assignment of the position, primary focus may rotate and can be any of the following: Accounts Payable Audit, Accounts Payable, Accounts Receivable, and Billing & Treasury. ESSENTIAL DUTIES AND RESPONSIBILITIES AT ALL LEVELS: Ensure appropriate accounting policies, procedures, and regulations are adhered to and all necessary internal controls are implemented, documented, and followed. Take on new and additional tasks as assigned and assist in other focus areas as needed. Focus Areas: Accounts Payable Accounts Payable: Process invoices for payment to include but not limited to: scanning invoice documentation for electronic routing and approval, match invoices to corresponding purchase orders, electronically attach supporting documentation to the invoice record, and data entry of invoices for payment processing. Reconcile vendor statements documenting all discrepancies. Process check, NACHA, and corporate card payment runs and wire transfers. Maintain vendor records and verify all change requests to minimize fraud risk. Respond to vendors and internal customers promptly and professionally. Accounts Payable Audit: Set up new and modify vendors in Oracle Accounts Payable system. Administration of the corporate credit card program. Set-up employees in corporate credit card program. Verify data and check for valid expenditures on out-of-pocket expenditures. Set up wire payments and coordinate their completion. Respond to vendors and internal customers promptly and professionally. Quality Assurance review of invoices to verify accurate information, documentation, and approvals are in place per internal controls. Transmit journal entry to general ledger group timely and with correct data. Accounts Receivable: Prepare invoices, credits, and adjustments for internal and external customers, to include, but not limited to, recurring and non-recurring billings. Process and balance employee receivable requests within accounting software. Generate and distribute statements. Compile, compute, and record billing, accounting, statistical, and other numerical data for billing purposes. Complete research and filing as needed. Balance and complete month-end Accounts Receivable module close to include month-end imports and exports to the General Ledger. Respond to internal customers promptly and professionally. Treasury: Responsible for researching and processing payment inquiries, refunds, transfers, and bank/deposit corrections using demonstrated banking and/or cash handling experience. Daily Store, Lockbox, Credit Card, and Treasury balancing and processing. Process daily mail to include encoding (virtual lockbox), posting payments in Oracle, and company billing systems. Respond to internal customers promptly and professionally. Process customer department charge credits and non-sufficient funds (NSF’s). Prepare bank deposits and adjustments. COMPETENCIES: ACCOUNTABILITY- Takes ownership for actions, decisions, and results; openly accepts feedback and demonstrates a willingness to improve. Able to work independently while supporting a team environment. BASIC PRINCIPLES - Interacts with people in a way that builds mutual trust, confidence, and respect; adheres to GCI’s Code of Conduct for Employees – the Basic Principles. COLLABORATION - Works effectively with others to accomplish common goals and objectives; maintains positive relationships even under difficult circumstances. COMMUNICATION- Conveys thoughts and expresses ideas appropriately and professionally. Strong communication and interpersonal skills, both written and verbal, with a positive and professional attitude. COMPLIANCE - Follows internal controls; protects confidential information; abides by GCI’s Code of Business Conduct & Ethics. Must maintain strict confidentiality regarding sensitive, proprietary, and confidential internal and external customer information. CUSTOMER FOCUS - Demonstrates commitment to service excellence; gives high priority to customer satisfaction. RELIABILITY - Consistently follows through on assigned tasks as expected; demonstrates timely attendance at meetings, training, and other work obligations. Committed to meeting various filing deadlines timely and accurately. RESULTS - Uses a combination of job knowledge, initiative, sound decision making, innovation, adaptability, and problem solving. Demonstrated expertise in a variety of accounting concepts, practices and procedures. Strong analytical, problem-solving, organization, and time management skills. Ability to accurately operate a 10-key by touch. Strong attention to detail. SAFETY & SECURITY - Supports a safe work environment by following all workplace safety rules and guidelines; complies with applicable Security policies and procedures. Proficient computer skills and MS Office knowledge (e.g., Outlook, Teams, Word, Excel) to complete job duties effectively, such as using the company intranet and to accurately retrieve and input information into database or equivalent. Internal Control Considerations: Responsible for following all internal control procedures. Oracle system access and access to billing systems depend upon focus area. Additional Job Requirements: This is an intermediate level position that functions under moderate supervision.

Requirements

A combination of relevant work experience and/or education sufficient to perform the duties of the job may substitute to meet the total years required on a year-for-year basis
High School diploma or equivalent.
Minimum of two (2) years of experience in accounting, finance, payment processing, or related background.
ACCOUNTABILITY- Takes ownership for actions, decisions, and results; openly accepts feedback and demonstrates a willingness to improve. Able to work independently while supporting a team environment.
BASIC PRINCIPLES - Interacts with people in a way that builds mutual trust, confidence, and respect; adheres to GCI’s Code of Conduct for Employees – the Basic Principles.
COLLABORATION - Works effectively with others to accomplish common goals and objectives; maintains positive relationships even under difficult circumstances.
COMMUNICATION- Conveys thoughts and expresses ideas appropriately and professionally. Strong communication and interpersonal skills, both written and verbal, with a positive and professional attitude.
COMPLIANCE - Follows internal controls; protects confidential information; abides by GCI’s Code of Business Conduct & Ethics. Must maintain strict confidentiality regarding sensitive, proprietary, and confidential internal and external customer information.
CUSTOMER FOCUS - Demonstrates commitment to service excellence; gives high priority to customer satisfaction.
RELIABILITY - Consistently follows through on assigned tasks as expected; demonstrates timely attendance at meetings, training, and other work obligations. Committed to meeting various filing deadlines timely and accurately.
RESULTS - Uses a combination of job knowledge, initiative, sound decision making, innovation, adaptability, and problem solving. Demonstrated expertise in a variety of accounting concepts, practices and procedures. Strong analytical, problem-solving, organization, and time management skills. Ability to accurately operate a 10-key by touch. Strong attention to detail.
SAFETY & SECURITY - Supports a safe work environment by following all workplace safety rules and guidelines; complies with applicable Security policies and procedures.
Proficient computer skills and MS Office knowledge (e.g., Outlook, Teams, Word, Excel) to complete job duties effectively, such as using the company intranet and to accurately retrieve and input information into database or equivalent.

Nice To Haves

Associate degree in accounting or related field.
Experience with Oracle accounting software.
Telecommunications experience.
Other telecom industry or job specific certifications.

Responsibilities

Ensure appropriate accounting policies, procedures, and regulations are adhered to and all necessary internal controls are implemented, documented, and followed.
Take on new and additional tasks as assigned and assist in other focus areas as needed.
Process invoices for payment to include but not limited to: scanning invoice documentation for electronic routing and approval, match invoices to corresponding purchase orders, electronically attach supporting documentation to the invoice record, and data entry of invoices for payment processing.
Reconcile vendor statements documenting all discrepancies.
Process check, NACHA, and corporate card payment runs and wire transfers.
Maintain vendor records and verify all change requests to minimize fraud risk.
Respond to vendors and internal customers promptly and professionally.
Set up new and modify vendors in Oracle Accounts Payable system.
Administration of the corporate credit card program.
Set-up employees in corporate credit card program.
Verify data and check for valid expenditures on out-of-pocket expenditures.
Set up wire payments and coordinate their completion.
Quality Assurance review of invoices to verify accurate information, documentation, and approvals are in place per internal controls.
Transmit journal entry to general ledger group timely and with correct data.
Prepare invoices, credits, and adjustments for internal and external customers, to include, but not limited to, recurring and non-recurring billings.
Process and balance employee receivable requests within accounting software.
Generate and distribute statements.
Compile, compute, and record billing, accounting, statistical, and other numerical data for billing purposes.
Complete research and filing as needed.
Balance and complete month-end Accounts Receivable module close to include month-end imports and exports to the General Ledger.
Responsible for researching and processing payment inquiries, refunds, transfers, and bank/deposit corrections using demonstrated banking and/or cash handling experience.
Daily Store, Lockbox, Credit Card, and Treasury balancing and processing.
Process daily mail to include encoding (virtual lockbox), posting payments in Oracle, and company billing systems.
Process customer department charge credits and non-sufficient funds (NSF’s).
Prepare bank deposits and adjustments.