Accounting and Project Support Specialist

Hedrick Brothers Construction • West Palm Beach, FL

5d

About The Position

The Accounting and Project Support Specialist plays a key role in supporting the Controller and ensuring smooth financial operations. This position supports project accounting, AP/AR workflows, document control, and month-end processes. You will collaborate closely with both accounting and construction project teams to maintain accurate, timely financial data and keep processes moving efficiently.

Requirements

• Associate’s degree in accounting preferred.
• Attention to detail and strong data entry skills.
• Experience with Sage 300 CRE/Intacct, Procore, Timberscan, or similar systems.
• Proficiency with Excel and the Microsoft suite.
• Organized, dependable, and comfortable with detailed, and consistent tasks.
• Ability to manage multiple deadlines and follow processes.

Nice To Haves

• Experience with AIA billing and working knowledge of construction job-costing preferred.

Responsibilities

• Assist with the preparation and organization of monthly billing for multiple projects.
• Enter and update budgets, cost data, and contracts in Sage.
• Record monthly owner billings, reconcile variance, and revise as needed.
• Research and resolve coding questions for accounting and project teams.
• Support month-end tasks: deposits, bank rec updates, WIP support, sales tax prep.
• Enter direct job cost entries for vehicles, equipment, and asset usage.
• Provide cross-functional support to AP team.
• Help maintain clean, organized digital documentation and data across all financial systems.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree