Accounting Analyst

Ravago Americas•Indianapolis, IN

2d•Onsite

About The Position

Purpose To provide support to the on-site accounting department as well as off-site accounting departments. Areas of Responsibility / Tasks Accounts Receivable Match customer purchase orders to sales orders, shipping documents: delivery notes or shippers and bills of Lading, invoices, verifies payment terms, pricing, and quantities (initially done by Shipping in the warehouse dept.), and issues billing (Accounts receivable) invoices. Enter billing (Accounts receivable) invoices of materials, and freight for several sites into the ERP. Enter applicable debit memos and credit memos to customer accounts according to company policy. Records and applies customer payments upon receipt to the customer accounts in the ERP. Prepares statements of outstanding accounts receivables and customer statements and issues to customers as a gentle reminder to verify their outstanding account balance, follows up on past due accounts to ensure customers payments are received according to payment terms. Processes inter-company receipts. Respond to all customer inquiries and fosters customer relations. Request credit references, conducts credit analysis as requested per company policy. Requests customer credit applications and sets up new customers per company policy. Prepares accounts receivable aging reports and reconciles subsidiary ledger to relevant general ledger accounts. Accounts Payable Match purchase orders to receiving documents: packing lists and bills of Lading, invoices, verifies payment terms, pricing, and quantities (initially done by Receiving in the warehouse dept.), and codes voucher (Accounts payable) invoices. Enter voucher (Accounts payable) invoices of expenses, raw materials, and freight of several sites into the ERP. Enter applicable debit memos and credit memos to vendor accounts according to company policy. Selects and authorizes payments according to payment terms. Prepare payment plans: ACH or wire or checks for multiple sites and matches payments to invoices, files payment copies with backup in physically and electronically. Processes inter-company payments. Respond to all vendor inquiries. Maintains petty cash. Prepares accounts payable aging reports and reconciles subsidiary ledger to relevant general ledger accounts. Send out credit references, sales tax exempt certificates, and W-9 forms as needed. Prepares draft of credit applications per company policy and sets up new vendors per company policy. Sort and distribute incoming mail. General Review, audit, and reconcile the mass balance of materials issued versus those produced as by-products and finished goods before closing production work orders. Understanding &/or willingness to understand the bill of materials and flow of materials through the production process Accounting for fixed assets and special projects Assist in month end closing including preparing assigned journal entries and balance sheet account reconciliations. Maintain files and documentation thoroughly and accurately, in accordance with company policy and generally accepted accounting practices. Follow all Quality, Safety and Environmental Procedures. Uphold the Blue Polymers of Conduct standards. Other duties as assigned by the Site Controller.

Requirements

Minimum associate’s degree or preferably a bachelor’s degree from an accredited institution in accounting, finance, or related field.
Transcript requested to substantiate skillset learned through education.
Minimum of 2 years of relevant work experience in similar title and scope of responsibility - preferred
Must be detail oriented, a self-starter, efficient, reliable, and possess the ability to work well with all departments and vendors while maintaining a professional attitude.
Problem analysis and resolution, takes the next step per guidance of Site Controller.
Ability to read, speak and write English efficiently preferred.
Proficient in Microsoft Word and Excel.

Responsibilities

Match customer purchase orders to sales orders, shipping documents: delivery notes or shippers and bills of Lading, invoices, verifies payment terms, pricing, and quantities (initially done by Shipping in the warehouse dept.), and issues billing (Accounts receivable) invoices.
Enters billing (Accounts receivable) invoices of materials, and freight for several sites into the ERP.
Enters applicable debit memos and credit memos to customer accounts according to company policy.
Records and applies customer payments upon receipt to the customer accounts in the ERP.
Prepares statements of outstanding accounts receivables and customer statements and issues to customers as a gentle reminder to verify their outstanding account balance, follows up on past due accounts to ensure customers payments are received according to payment terms.
Processes inter-company receipts.
Respond to all customer inquiries and fosters customer relations.
Request credit references, conducts credit analysis as requested per company policy. Requests customer credit applications and sets up new customers per company policy.
Prepares accounts receivable aging reports and reconciles subsidiary ledger to relevant general ledger accounts.
Match purchase orders to receiving documents: packing lists and bills of Lading, invoices, verifies payment terms, pricing, and quantities (initially done by Receiving in the warehouse dept.), and codes voucher (Accounts payable) invoices.
Enters voucher (Accounts payable) invoices of expenses, raw materials, and freight of several sites into the ERP.
Enters applicable debit memos and credit memos to vendor accounts according to company policy.
Selects and authorizes payments according to payment terms.
Prepare payment plans: ACH or wire or checks for multiple sites and matches payments to invoices, files payment copies with backup in physically and electronically.
Processes inter-company payments.
Respond to all vendor inquiries.
Maintains petty cash.
Prepares accounts payable aging reports and reconciles subsidiary ledger to relevant general ledger accounts.
Send out credit references, sales tax exempt certificates, and W-9 forms as needed. Prepares draft of credit applications per company policy and sets up new vendors per company policy.
Sort and distribute incoming mail.
Review, audit, and reconcile the mass balance of materials issued versus those produced as by-products and finished goods before closing production work orders.
Understanding &/or willingness to understand the bill of materials and flow of materials through the production process
Accounting for fixed assets and special projects
Assist in month end closing including preparing assigned journal entries and balance sheet account reconciliations.
Maintain files and documentation thoroughly and accurately, in accordance with company policy and generally accepted accounting practices.
Follow all Quality, Safety and Environmental Procedures.
Uphold the Blue Polymers of Conduct standards.
Other duties as assigned by the Site Controller.