Accounting, Administrator

Estes Forwarding Worldwide•Richmond, VA

13d•Onsite

About The Position

Estes Forwarding Worldwide (EFW) is a leading domestic and international freight forwarder in the United States, providing customized logistics and warehousing solutions for clients around the world and across all industries via air, ground, and ocean freight. A subsidiary of Estes Express lines with corporate located in Richmond, Virginia, EFW is uniquely backed by Estes Express Lines’ extensive line haul network providing EFW clients with a hybrid transportation network. The company has received industry awards, including Specialty Carrier of the Year and E-Commerce Delivery Carrier of the Year, and has been recognized by Global Trade Americas as a leading 3PL to watch. We are proud to offer highly competitive pay and a comprehensive benefits package, including: Paid vacation, sick time, and holidays 401(k) plan with company match Medical, dental, and vision insurance Short- and long-term disability plans Life and accidental death & dismemberment insurance Job referral bonus program Responsibilities The Accounting Administrator’s main responsibility is to manage, process, code and pay all non-transportation invoices, across all EFW companies, accurately & timely. They are also responsible for maintaining the files for our non-transportation suppliers/partners/vendors. To perform this job successfully, an individual must satisfactorily perform each essential duty. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential duties.

Requirements

Strong proficiency in Microsoft Office, specifically Word and Excel.
Intermediate proficiency internet, web-based, and job specific software applications.
Requires flexibility, attention to detail, prioritization, and excellent interpersonal skills and the ability to work well with all levels of internal management and staff, as well as outside customers and vendors.
Ability to maintain calm demeanor during stressful situations.
Good judgment; knows when to escalate issues and when to try to resolve.
Self-starter and ability to work with little direction.
Excellent spelling, grammar, and written/oral communication skills.
Ability to plan, organize, and manage multiple projects and set priorities.
Ability to work independently or in a team setting, in a fast paced environment.
Must be mentally and emotionally capable of handling a high stress environment.
Ability to read and interpret general business documents.
Ability to write routine reports and general business correspondence.
Ability to work with peers and communicate basic concepts.
Ability to solve practical problems through standardized solutions that require limited judgment.
Ability to follow prescribed and detailed procedures to solve routine problems.
Must pass a pre-employment drug screen, random drug and/or alcohol tests, and will be subject to a criminal history background check
Must be eligible to work in the United States.
Minimum of a High School Diploma (or equivalent) and 2-5 years of related experience in accounting required.

Nice To Haves

Additionally, 1-3 years of administrative experience preferred.
Experience working in Freight Forwarding or Transportation industry desired.
However, a combination of experience and/or education will be taken into consideration.

Responsibilities

Facilitate the day-to-day Accounts Payable processes for all non-transportation invoices
Organize & track GL codes for all non-transportation suppliers
Review and apply proper GL coding for all non-transportation invoices
Ensure payments via check, ACH, credit cards and supplier-pay are processed timely and accurately
Resolve discrepancies on all non-transportation invoices
Create new suppliers in Oracle via communication & supporting backup documentation to Estes Express Lines (who manages our Oracle data)
Contact internal teammates and/or our supplier for proper back-up documentation for payments and clarify questionable invoice items and prices, or obtain approval signatures
Maintain & manage all non-transportation vendor files and information, including W9’s being sent to Oracle
Process incoming mail, including truck mail from Estes Express and/or our stations throughout the country for the Accounting department.
Maintain the non-transportation inboxes: Both physically mailed & emailed invoices.
Assist the Cash Application team with the application of ACH/Wired/Credit Card payments
Assist the Cash application team with daily deposits
Perform various administrative duties in support of the Accounting department, such as remittance contact for check/ACH payments, phone support
The position requires an enthusiastic person who can quickly adapt to the ever-changing environment and who will exhibit that they are part of the EFW team.
Special projects as assigned.
Support and promote company core values.
Regular attendance is required.
Comply with Company C-TPAT and TSA security procedures.
Regular attendance is required.
Perform other duties as assigned.