Accounting Administrative Assistant

MCR • Fort Worth, TX

14d • Onsite

About The Position

The Accounting Administrative Assistant is responsible for supporting the activities of the Accounting and Conference Planning Teams by providing administrative support and performing basic accounting duties.

Requirements

• Minimum formal education of a high school diploma is required.
• Two years of job-related experience with accounting background preferably within the hospitality industry.
• Adept at managing fast-paced environment and putting people at ease.
• Demonstrated professional and pleasant phone manner.
• Comfortable interfacing with a diverse group of individuals.
• Exceptional attention to detail.
• Ability to prioritize, identify problems, and seek solutions as well as follow up and follow through with a variety of tasks.
• Basic knowledge of/experience with sales marketing departments helpful.
• Excellent communications skill (oral & written) in English.
• Computer literate. Strong Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook). Prefer experience with Salesforce, Smartsheets and Social Tables.
• Warm, personable and energetic demeanor.
• Honest, trustworthy, discreet and careful with confidential information.
• Highly proactive and willing to take initiative.
• Ability to follow up and follow through with a variety of tasks.
• Handle multiple priorities effectively.
• Ability to work collaboratively and communicate effectively with team members at all levels of the organization.
• Must have employment eligibility in the U.S.
• Must be able to sit at a desk for up to 7 hours per day. Walking and standing are required the rest of the working day. This includes traveling to and from meetings. Length of time of these tasks may vary from day to day and task to task.
• Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis.
• Must be able to lift up to 50 lbs. occasionally.
• Requires grasping, writing, standing, sitting, walking, repetitive motions, listening and hearing ability and visual acuity. Some portions of daily assignments involve ergonomic risk, such as repetitive tasks, hands exertion, vibration, cold temperatures, poor body mechanics, restrictive workstations or awkward postures.
• Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates.
• Vision occurs continuously with the most common visual functions being those of near vision and depth perception.
• Must have finger dexterity to be able to operate office equipment such as computers, printers, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, and other office equipment as needed.

Responsibilities

• Welcome and direct guests each morning to their training rooms.
• Maintain office area, inventory and order supplies required for the office, i.e., office stationery.
• Assist with ad hoc administrative duties as required by management.
• Maintain shipping/receiving/distribution for internal mail.
• Process Meeting Room Key Requests.
• Maintain critical date list and contact vendors for current documents.
• Process actualized regional trainees in Delphi weekly and input data in Excel.
• Audit banquet checks and input data on excel tracking file on a weekly basis.
• Create and receive purchase orders in Coupa.
• Review and code invoices for submission to approvers in Coupa.
• Maintain fitness center fees reconciliation and prepare related journal entries.
• Maintain temp labor tracking file for distribution to management and vendors.
• Support month-end close tasks as needed.
• Assist in the production office Thursdays and Fridays with processing training materials.
• Attend required meetings.

Benefits

• American Airlines Credit Union membership eligible
• Fitness Center membership eligible
• Discount Hotel Rooms at MCR hotels
• Employee Assistance Program
• Weekly Paydays
• Comprehensive health benefits after 30 days
• Dental insurance
• Vision insurance
• Health insurance
• Health savings account
• Flexible Spending Account
• Disability insurance
• Life insurance
• Employee Assistance Program
• Paid Time off benefits after 90 days
• Paid Personal Days
• Paid Sick Days
• Paid Holidays
• Retirement Savings Plans after 6 months
• 401(k) + Match
• Roth 401(k)
• Hotel Discounts
• Weekly Pay
• Paid Time Off
• Retirement Options
• Referral bonuses
• Career advancement & upward mobility
• Health, Dental, Vision Insurance- available after 30 days of employment for full-time team members

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees