Accounting Administrative Assistant

Cahill Contractors•San Francisco, CA

17d•$25•Onsite

About The Position

Accounting Administrative Assistant (Part-Time): About Cahill: Cahill Contractors is a majority family- and woman-owned general contractor that specializes in the construction of multi-family residential, education, hospitality, and other commercial projects. With offices in San Francisco, Oakland, and San Jose, Cahill works throughout the San Francisco Bay Area. Now in its fourth generation of family leadership, Cahill has been building lasting relationships and quality structures with integrity since 1911. Cahill serves as a trusted partner to our clients, committed to their success from early in preconstruction through construction and beyond. Our employees take tremendous pride in their work and are consistently guided by Cahill’s five core values: Safety, Integrity, Commitment, Collaboration, and Continuous Improvement. Cahill is an Equal Opportunity Employer. Position Information: Part-time position located in San Francisco’s Financial District (20-24 hours per week) Start date is ASAP

Requirements

Minimum 1-2 years of experience in a professional office environment
Must be proficient with Microsoft Office Suite; Outlook/Excel
Ability to work and respond professionally to staff members
Strong communication skills, both written and verbal, with the ability to convey information clearly and effectively
Positive, enthusiastic attitude; ability to take initiative
Applicants should be comfortable working on multiple projects simultaneously under tight deadlines with strong attention to detail

Nice To Haves

Applicants with 1–2 years of college education are preferred, especially those who have completed coursework in accounting
Our ideal candidate is passionate about the building industry, self-motivated, and able to work both independently and collaboratively.

Responsibilities

Maintain and organize subcontractor, billing, and administrative files
Communicate with subcontractors through calls and emails to request and follow up on necessary documents
Research and reconcile problem invoices and vendor statements
Help with maintaining the email inbox, receiving, and distributing invoices to the appropriate accountants
Assist with special projects and administrative tasks as needed
Responsible for scanning/copying/mailing accounting documents
Some data entry using accounting software. (Will be trained on Viewpoint software)
Ensure proper appearance of the kitchen and conference rooms
Assist the Accounting Department with other tasks as needed

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume