Accounting & Administration Specialist

Schellinger Construction•Columbia Falls, MT

6d•Onsite

About The Position

For over 60 years, Schellinger Construction has been building highways, roads, and private development projects across Montana. We work primarily in Northwest Montana and provide a full range of services, including earthwork, trucking, gravel crushing, concrete supply, aggregate surfacing, culvert/pipe installation, asphalt paving, and retail aggregate supply (gravel, asphalt). As a family business, we invest in our employees over the long term, providing a bonus program and a complete benefits package including vacation, pension plan, and health insurance. The Accounting Specialist provides accounting and administrative support across multiple business functions, including accounts payable, accounts receivable, subcontractor processing, and front-office operations. This role requires strong attention to detail, the ability to manage multiple priorities, and a collaborative mindset in a fast-paced construction environment.

Requirements

Able to meet deadlines while working effectively in a fast-paced, friendly office environment
Strong attention to detail and organisational skills
Commitment to continuous learning and the ability to provide and receive feedback
Experience in Accounts Payable and Accounts Receivable preferred
Proficiency in Microsoft Office; ability to learn new accounting systems
Commitment to working in a team environment and the ability to maintain confidentiality

Responsibilities

Greet customers, vendors, and staff and direct them appropriately
Answer and route calls through the multi-line phone system
Assist office staff with filing, scanning, and faxing
Manage mail runs, including preparing mail, ensuring proper postage, and completing post office drop-offs and pickups
Assist with FedEx and UPS shipments
Maintain kitchen cleanliness and assist with office supply purchasing
Perform as backup for office closing duties when needed
Post recurring AP invoices (1st working day of each month)
Match invoices with packing slips and verify proper approvals
Code invoices to correct jobs, equipment, and general ledger accounts
Enter invoices in the accounting system daily
Reconcile vendor statements and ensure timely payments to capture discounts (10th of every month)
Process weekly check runs and prepare checks for mailing
Process urgent checks as needed
Pay, reconcile Bank of America credit card receipts to individual employee statements, generate expense reports for missing receipts, ensure proper coding, import into Spectrum operating system, and generate zero net checks monthly
Process and reconcile state material invoices monthly
Process customer payments and prepare bank deposits
Process credit card payments using Clover
Prepare and process billing for Sullivan and Tutvedt pits
Generate and distribute monthly customer statements (mail and email)
Assist customers with questions on invoices, statements, and correct any billing errors
Complete daily concrete production reports and monthly reconciliations
Process new customer credit applications
Prepare and mail monthly subcontractor payments with lien waivers
Post subcontractor payments to the State
Report on gross tax receipts to the Department of Revenue
Assist with weekly staff lunches
Perform intercompany account reconciliations, process related entries, and prepare and cut checks
Assist with payroll data entry during peak seasons
Assist with file archiving and setup of new annual files
Provide backup support for other administrative and accounting tasks as assigned