Accountant II

CHESS

12d

About The Position

The Accountant II functions as the primary representative for handling all aspects of recording and tracking and reporting San Juan College enterprise or enterprise-like (entity/ies) activities. In addition, this position will facilitate all payment, accounting and reporting duties associated with fiduciary and payroll activities. Finally, this position will assist in general ledger reconciling and financial statement reporting.

Requirements

General working knowledge and understanding of: Government Accounting Standards Board (GASB); Generally Accepted Accounting Principles (GAAP); New Mexico Higher Education Department (NMHED) reporting; NM State audit rules and laws; federal regulations; and established internal controls.
Knowledge and ability to adhere to strict confidentiality guidelines of the Family Educational Rights and Privacy Act (FERPA) regarding all student records.
Knowledge of state and federal funding accounting regulations.
Knowledge of college policies and procedures.
Ability to deal tactfully and develop effective working relationships with department heads, elected and appointed officials, staff, suppliers, professional consultants and the public.
Ability to prepare and analyze complex financial reports, and to simplify the reports in summary formats for presentation to management and the Board of Trustees.
Ability to interpret, understand and ensure compliance with state, federal and College statutes and ordinances as related to the financial and accounting functions.
Knowledge of New Mexico State Statutes pertaining to higher education budgets and financial reporting.
Ability to work under stress and handle stressful situations.
Ability to meet deadlines.
Ability to maintain confidential, sensitive material.
Excellent verbal communication, written communication, analytical and problem-solving, and customer service skills.
Skill in organization and project management.
Advanced skills in project prioritization, decision making and problem solving.
Strong oral/written communication, project management and systems development skills.
Comprehensive knowledge of computer applications and software packages. Including, but not limited to, MS Excel, MS Word, MS PowerPoint, Adobe Acrobat Professional, and other electronic document management systems is required.
Works independently with minimal supervision and collectively as a team member.
Bachelor's degree in accounting, finance, business, or public administration is preferred. Alternatively, candidates with five years of increasingly responsible experience in governmental accounting or finance, or a suitable combination of education and experience, will also be considered.
Extensive knowledge of modern governmental accounting theory, principles, and practices; considerable knowledge of internal control procedures and management information systems; working knowledge of office automation and computerized financial applications; working knowledge of public finance and fiscal planning.
Extensive knowledge of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) required.
Valid New Mexico or state of current residency driver's license.
Ability to be bonded.
The following REQUIRED documents must be submitted with the application in order to be considered. Upload all required documents under the Application Questions 2 section for "Additional Documents Required". Cover Letter (Required) Curriculum Vitae (CV) or Resume (Required) Unofficial Transcripts (Required) List of 3 Supervisor References. (Required)

Nice To Haves

Preferred Software is Workday and Microsoft applications.
Letters of Recommendation (Optional)

Responsibilities

Verify daily transactions for entity activities throughout the College.
Enter required invoices or journal entries to reflect the financial status of the entity activity.
Perform monthly reconciliations of data from the entity’s accounting platform to Workday.
Create monthly financial statements to be shared with departments, management and the San Juan College Board of Trustees as required.
Work with entities to establish and monitor procedures, internal controls, and documents for accurate accounting and communication.
Facilitate entities with any financial issues as required.
Create year-end financial adjustments to properly reflect the entity’s financial activities and accurate financial statement on an accrual basis as of June 30.
Responsible for monthly Gross Receipts Tax calculation and payment to the New Mexico Tax and Revenue Department.
Maintain accurate fiduciary financial records and issue comprehensive monthly reports to stakeholders.
Verify all payroll entries are recorded accurately within the financial statements, including payroll liabilities.
Responsible that all payroll liabilities are paid timely and accurately.
Work with Accounts Payable to oversee and approve all payroll related payments.
Perform and distribute to management monthly general ledger reconciliations for all payroll liability accounts.
Collaborate closely with the Payroll Department to ensure accurate and timely processing of employee compensation and benefits, and resolve any discrepancies or issues that arise
Assist the Payroll Department/HR and the Budget Officer to set up proper budget amounts.
Assist in preparation and analysis of general ledger reconciliations and financial statement reporting as assigned.
Preparation of monthly journal entries as assigned.
Assist in daily banking activities as required.
Generate and compile audit-related reports as requested, ensuring accuracy and timely delivery.
Support audit processes by preparing comprehensive reports and maintaining organized documentation.
Assist in preparation of year-end Annual Comprehensive Financial Report (ACFR).
Aid in entry of ad hoc and miscellaneous payments and cash site audits as needed.
Review and approval of various assigned tasks.
Cross-train with other Business Office staff.
Must effectively communicate with management, purchasing staff, inter-departmental customers and suppliers.
Communications must be efficient and timely to keep all informed of issues and pertinent activities that affect them.
May serve on various committees, as required and assigned.