Accountant 1, 2 or 3 Depending on Experience

Nicholls State University•Thibodaux, LA

45d•$40,144 - $96,533

About The Position

Manages the day-to-day operations related to student billing and collections. Manage outstanding receivables and collection efforts in accordance with University policies. Responsible for invoicing student billing for third party contracts. Supervises posting and balancing accounts receivables - other than student that is performed by the Administrative Assistant 5. Responsible for preparing and submission of student and employee receivables to the Attorney General Office in a timely manner. Balance and account for AG Collections and Write-Off's. Primary point of contact between students and the AG's Office. Record and reconcile investment activity (e.g., interest, dividends, unrealized/realized gains and losses, management fees) across various investment accounts (CDs, savings, LAMP, IMA, Endowment) on a monthly or quarterly basis. Process entries for maturing CDs, interest on money market, savings and LAMP accounts. Responsible for keeping the Controller informed of maturing CDs Allocate investment earnings, losses, and fees proportionally across multiple endowment and restricted funds based on fund balances or unitization methodology. Maintain and update endowment fund schedules, including beginning/end balances, additions, distributions, and earnings allocations. Ensure accuracy of fund unitization or pooled investment accounting, calculating unit values and monitoring changes in units held by each participating endowment. Reconcile investment accounts to general ledger balances, identifying and resolving discrepancies in coordination with the Controller's Office and external investment managers or custodians. Prepare detailed reports of investment and endowment activity for internal stakeholders, auditors, and board reporting as required. Support annual financial audits, including preparation of workpapers related to investments, endowments, and related reconciliations. Monitor compliance with applicable accounting standards (e.g., FASB/GAAP), university policies, and donor agreements for all investment-related transactions. Analyze and review sales from Athletics, Bistro, Recreation Center and other taxable sales items. Complete sales tax spreadsheet, state and parish sales tax forms, process payment and complete Banner entries. Review bank statement to ensure tax payment has posted. Review online payments daily from the Banner system for web check and credit card payments. Review and analyze online payment reports from Touchnet Payment Gateway system and balance to Banner totals. Verify bank statement to ensure deposit of funds. Also, compare and balance to Housing (EResLife) and Admission (Slate) reports. Report any discrepancies in report totals and make necessary adjustments. Balance each semester's meals account, private meals, book bundle and alumni assessment accounts to Banner monthly. Prepare check and documentation for payment to vendor. Reconcile third-party payments with the general ledger. Print required bank statement at the first of the month and prepare a monthly bank balance report, and pledge asset report to ensure the Universities funds are properly collateralized. Prepare monthly cash balance report used for fiscal year financial statements. Verify bank statements for any additional debits or credits that may require an entry to be made. Prepare and post journal entries for the general fund, scholarship accounts, and other financial activities as needed. Reconcile petty cash bank statements and process petty cash reimbursements. Process payments for contracted legal services, including the District Attorney and DeCuir & Clark. Prepare student account summaries upon request from the Attorney General's Office. Perform various account reconciliations and balancing tasks as assigned. Assist students and families with billing questions and account resolution with a customer service-oriented approach (on the phone or at the Fee Collection Window). Responsible for Chapter 33 list and entering exemptions on student's account. Maintain spreadsheet to balance and track payments for Chapter 33 third party receivable; report any discrepancies in the amounts. Research student payments in Banner, online reports, and bank statement as needed. Review NSF check reports, balance NSF Banner accounts, prepare entry as needed. Analyze and review NSF spreadsheet monthly and at the end of the fiscal year for changes. Prepare paperwork for write off entry at the end of the fiscal year.

Requirements

Accountant 1: Three years of experience in accounting, auditing, financial operations, payroll, or banking
Accountant 2: Four years of experience in accounting, auditing, financial operations, payroll, or banking
Accountant 3: Five years of experience in accounting, auditing, financial operations, payroll, or banking; OR Six years of full-time experience in any field plus twenty-four semester hours in accounting; OR A bachelor's degree with twenty-four semester hours in accounting; OR A bachelor's degree in accounting, finance, business administration, management, economics, or statistics; OR An advanced degree in accounting, finance, business administration, management, economics, quantitative methods, or statistics; OR Possession of a Certified Public Accountant (CPA) license.
Applicants must complete the application in its entirety with an electronic signature and date.
If education and employment history are not completed, the application will be disqualified.
Please include any current and previous employment at Nicholls State University.
Personnel files are not pulled for application purposes.
Resumes will not be accepted as a substitute for the application.
Applicants claiming education as a substitution for work experience must have their Official College Transcripts delivered to the Human Resources Department at [email protected] or emailed directly to [email protected] prior to the job closing date.
Unofficial transcripts are NOT accepted.

Responsibilities

Manages the day-to-day operations related to student billing and collections.
Manage outstanding receivables and collection efforts in accordance with University policies.
Responsible for invoicing student billing for third party contracts.
Supervises posting and balancing accounts receivables - other than student that is performed by the Administrative Assistant 5.
Responsible for preparing and submission of student and employee receivables to the Attorney General Office in a timely manner.
Balance and account for AG Collections and Write-Off's.
Primary point of contact between students and the AG's Office.
Record and reconcile investment activity (e.g., interest, dividends, unrealized/realized gains and losses, management fees) across various investment accounts (CDs, savings, LAMP, IMA, Endowment) on a monthly or quarterly basis.
Process entries for maturing CDs, interest on money market, savings and LAMP accounts.
Responsible for keeping the Controller informed of maturing CDs
Allocate investment earnings, losses, and fees proportionally across multiple endowment and restricted funds based on fund balances or unitization methodology.
Maintain and update endowment fund schedules, including beginning/end balances, additions, distributions, and earnings allocations.
Ensure accuracy of fund unitization or pooled investment accounting, calculating unit values and monitoring changes in units held by each participating endowment.
Reconcile investment accounts to general ledger balances, identifying and resolving discrepancies in coordination with the Controller's Office and external investment managers or custodians.
Prepare detailed reports of investment and endowment activity for internal stakeholders, auditors, and board reporting as required.
Support annual financial audits, including preparation of workpapers related to investments, endowments, and related reconciliations.
Monitor compliance with applicable accounting standards (e.g., FASB/GAAP), university policies, and donor agreements for all investment-related transactions.
Analyze and review sales from Athletics, Bistro, Recreation Center and other taxable sales items.
Complete sales tax spreadsheet, state and parish sales tax forms, process payment and complete Banner entries.
Review bank statement to ensure tax payment has posted.
Review online payments daily from the Banner system for web check and credit card payments.
Review and analyze online payment reports from Touchnet Payment Gateway system and balance to Banner totals.
Verify bank statement to ensure deposit of funds.
Also, compare and balance to Housing (EResLife) and Admission (Slate) reports.
Report any discrepancies in report totals and make necessary adjustments.
Balance each semester's meals account, private meals, book bundle and alumni assessment accounts to Banner monthly.
Prepare check and documentation for payment to vendor.
Reconcile third-party payments with the general ledger.
Print required bank statement at the first of the month and prepare a monthly bank balance report, and pledge asset report to ensure the Universities funds are properly collateralized.
Prepare monthly cash balance report used for fiscal year financial statements.
Verify bank statements for any additional debits or credits that may require an entry to be made.
Prepare and post journal entries for the general fund, scholarship accounts, and other financial activities as needed.
Reconcile petty cash bank statements and process petty cash reimbursements.
Process payments for contracted legal services, including the District Attorney and DeCuir & Clark.
Prepare student account summaries upon request from the Attorney General's Office.
Perform various account reconciliations and balancing tasks as assigned.
Assist students and families with billing questions and account resolution with a customer service-oriented approach (on the phone or at the Fee Collection Window).
Responsible for Chapter 33 list and entering exemptions on student's account.
Maintain spreadsheet to balance and track payments for Chapter 33 third party receivable; report any discrepancies in the amounts.
Research student payments in Banner, online reports, and bank statement as needed.
Review NSF check reports, balance NSF Banner accounts, prepare entry as needed.
Analyze and review NSF spreadsheet monthly and at the end of the fiscal year for changes.
Prepare paperwork for write off entry at the end of the fiscal year.