Account Supervisor, Media Finance Operations Specialist

Burson•Austin, TX

17d•$50,000 - $105,000•Hybrid

About The Position

This role sits at the center of our media and finance operations, ensuring campaigns run smoothly from a budgeting, billing, and process standpoint. You’ll partner closely with account teams, external vendors, and internal finance stakeholders to manage client budgets, track revenue, and maintain accurate invoicing and reporting throughout the lifecycle of a campaign. You’ll play a key part in keeping scopes of work organized, monitoring media spend, reconciling budgets on a monthly and quarterly basis, and ensuring all activity is properly documented across systems and trackers. From reviewing WIP reports and timesheet accuracy to supporting growth pipeline updates, this position is essential in driving operational excellence and accountability across teams. We're open to candidates located anywhere in Eastern or Central Time Zones. This includes cities where we currently have offices (NYC, DC, Pittsburgh, Atlanta, Chicago, Dallas, Austin) as well as other ET/CT locations.

Requirements

Excellent written and verbal communications skills along with strong attention to detail
Excellent skills in Excel, Word, and working knowledge of Adobe
Experience using financial and operational systems – Maconomy, Mediaocean, and CreatorIQ are a plus
Ability to push the envelope and think outside of the box in how to better operationalize processes
Great multitasking and organizational skills with an ability to meet hard deadlines
Experience working in and contributing to an inclusive and collaborative environment

Responsibilities

Work with external vendors & internal finance team for client billing, back-up & vendor set-up payment processing
Develop & manage client budget and internal revenue trackers
Organize scopes of work and initiate internal work orders
Create monthly activity reports and budget trackers for key accounts
Responsible for preparation of monthly client invoices, client back-up and budget trackers
Review all WIP’s (status reports) to make any timesheet corrections, job transfers and R-Time (non-billable time) conversions
Update and maintain budget spreadsheets for all media clients
Track media spend and ensure alignment with monthly invoices
Manage monthly, quarterly, and yearly client budget reconciliations
Maintain and update project list, and draft meeting notes for the weekly calls
Assist the digital team in ensuring all new business activity is documented and updated regularly in the growth pipeline tracker
Communicate and work with various account teams to align on scopes of work, billable hours, and manage accountability for those hours through the duration and conclusion of the campaign.