Finance Operations Specialist
About The Position
The Finance Operations Specialist is responsible for supporting the efficient and accurate execution of invoice processing operations. This role monitors invoice workflow to ensure timely receipt, coding, and entry within the accounting approval system, while maintaining compliance with company policies and established procedures. The Specialist tracks processing timelines, follows up on outstanding items, and helps resolve discrepancies to support smooth financial operations. This position serves as a knowledgeable resource for accounts payable processes and contributes to continuous improvement efforts within the Finance and Accounting department. While non-supervisory, the role carries accountability for accuracy, timeliness, and process consistency. The Finance Operations Specialist actively engages in cross-training and professional development and may work occasional evenings or weekends as needed to meet operational demands.
Requirements
- High degree of proficiency with data entry functions.
- Ability to communicate effectively in both written and verbal form.
- Excellent organizational skills with strong attention to details.
- Proficient in 10-key by touch.
- Ability to maintain discretion and confidential information.
- Working knowledge of Microsoft Excel, Word and Outlook, and the ability to learn other basic computer programs.
Nice To Haves
- One Market Procure to Pay system knowledge preferred but not required.
- Some Accounts Payable knowledge preferred but not required.
Responsibilities
- Monitor accounts payable workflow to ensure invoices are received, reviewed, coded, and entered accurately and timely within the accounting approval system.
- Review invoices for proper authorization, supporting documentation, and compliance with company policies and internal controls.
- Track invoice processing timelines and proactively follow up on outstanding items to ensure timely completion and issue resolution.
- Communicate with vendors and internal departments to resolve discrepancies, payment inquiries and documentation issues.
- Support month-end close activities, including reconciliations, accrual support, and documentation preparation.
- Support audit requests by compiling documentation and responding to inquiries in a timely manner.
- Support company credit card administration and expense processing.
- Participate in cross-training and ongoing professional development within the Finance and Accounting function.
- Work occasional evenings and weekends as necessary to meet operational deadlines.
- Perform other duties, projects, and responsibilities as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
