Account Receivable Specialist [Part Time] (54298)

Velocity medtech•Totowa, NJ

25d•$22 - $28

About The Position

The accounts payable specialist works with all facets of the accounting system and finance team, providing administrative and clerical support for the reconciliation, validation, processing, and filing of invoices and ensuring that all invoices are accurate and have been adequately documented and approved by the authorizing employee before making payment. Submitting timely payments, preparing and mailing checks, and verifying and procuring proper Internal Revenue Service documentation such as 1099 and W-9 forms from vendors. They maintain records and files for all invoices, accounts payable payments, and vendor tax information.

Requirements

Skilled in problem-solving, critical thinking, analytics, and mathematics.
Developed organizational skills and a high level of attention to detail.
Exceptional business acumen, interpersonal and communication skills.
Skilled in Microsoft Office programs (i.e. Outlook, Word, Excel, PowerPoint, Teams).
Must be able to wear Personal Protective Equipment (PPE), as required.
Demonstrated abilities in customer service
0-2 Years (L1), 3-5 Years (L2), 6-10 Years (L3), 11-16 Years (L4), 17+ Years (L5) of experience in a related job role
Or any equivalent combination of education, training, and experience that demonstrates the ability to perform the duties and responsibilities as described, including an internship in relevant trade.
High School Diploma/GED and technical/associate degree.

Nice To Haves

Use of Enterprise Resource Planning (ERP) systems
Use of accounting software systems
A bachelors degree in finance, accounting, business administration, or another relevant field.
Experience working in manufacturing with trade terminology and nomenclature.
Sound knowledge of safety requirements.
Possess and demonstrate a thorough understanding and a working knowledge of all phases of the job.

Responsibilities

Receive and process vendor invoices
Review invoices for accuracy and appropriate documentation before payment.
Reconcile invoices against purchase orders when necessary
Reconcile vendor statements and keep them up to date
Perform invoice and general-ledger data entry
Execute credit card and bank account reconciliation
Process payments by check and wire transfer
Timely response and follow-up on vendor inquiries.
Strengthen and grow relationships with vendors and suppliers through timely payments and communication.
Assist senior financial officers and accounting team as needed, including month-end closing.
Support the company in optimizing its financial transactions and systems
Assist in streamlining and improving the accounts payable process
Exercise integrity and confidentiality in financial reporting
Comply with national and local financial regulations
All other vendor and payable-related duties.
Command comprehensive expertise in own discipline and basic knowledge of related fields.
Organize materials, data, and workflow to ensure on-time completion of tasks.
Execute departmental work plans in conformance with company policies, procedures, regulations, best practices, management objectives, quality objectives, and compliance requirements.
Understand how administrative tasks overlap with and affect production, on time, in full delivery (OTIF).
Solve complex problems; take a new perspective on existing solutions. May lead projects or project steps within a broader project or have accountability for ongoing activities or objectives.
Report performance statistics up the chain of command and recommend strategic changes.
Liaise with customers, suppliers, and third parties, including monitoring the progress of work.
Exemplify best work practices, behaviors, and leadership traits; operate with integrity, treats others with respect, and demonstrates reliability, teamwork, initiative and creativity, problem-solving, and decision making.
Demonstrate clear and effective communication, both verbal and written. Prepare, maintain, and submit accurate paperwork as required, including job reports, timekeeping records, etc.
Adhere to all applicable environmental, safety and health, and operations procedures and directives, including the proper use of personal protective equipment following manufacturer specifications, Safety Data Sheets (SDS), and company guidelines.
Ensure and promote safe work practices and rectify job site hazards, including clean work areas.
Read, understand, and interpret the lockout/tag-out indicators in the work area.
Know, understand, and adhere to organizational policies and procedures; align with and represents the mission, vision, and core values.
Regularly report to work on time and maintain acceptable attendance requirements.
Perform other related tasks as assigned, some of which may become essential to the position.