Account Manager – Publications & Medical

Herspiegel Consulting LLC•Lower Makefield Township, PA

About The Position

Herspiegel is a global life sciences consultancy that guides pharmaceutical and biotech companies through their most decisive moments—powering commercial success and expanding patient access. From early asset strategy to launch readiness and market optimization, we help clients navigate complexity and seize opportunity. Our integrated approach brings together scientific insight, evidence strategy, deep market intuition, and executional precision to ensure brands are built to lead. Our Medical Team, formerly known as Sixsense Strategy Group, we partner with leading life sciences companies to transform scientific insight into strategic impact. Working from the U.S. this role will partner with a truly global team based in Toronto and London. Across geographies and functions, we bring clarity, creativity, and collaboration to every engagement. As an Account Manager - Publications and Medical, you will serve as the operational and client communication lead across a range of scientific publications projects. This role is ideal for someone with 3-4 years of experience in publication account coordination or early account management who is ready to step into a more senior, client-facing role. You’ll collaborate with internal content teams and clients to ensure seamless planning, execution, and delivery of high-quality scientific publications.

Requirements

Minimum 5 years of experience in publication account coordination or 1 year in publication account management
Experience working with life sciences clients, scientific communications, or medical publications
Strong organizational and project management skills
Excellent communication skills and attention to detail
Proficient in project management tools (e.g., Monday.com) and collaboration platforms (e.g., SharePoint)
Experience working with or supporting cross-functional teams in a hybrid environment

Responsibilities

Manage, review and update project milestones and timelines weekly (via Monday.com); validate capacity plans during manager status calls
Coordinate weekly task lists for all Content Team members with the Director and Managers
Identify capacity constraints and flag resource needs proactively
Direct capacity and resource alignment at project initiation
Attend regular capacity planning meetings with Operations and flag longer-term hiring needs
Act as the primary day-to-day contact for clients, including scheduling meetings and managing review/approval communications
Develop and maintain detailed publication trackers; lead internal and client-facing status calls
Draft project timelines in collaboration with the Scientific Director; track milestones and escalate risks with recommended solutions
Manage project SharePoint folders, including setting up templates and organizing resources and correspondence per SOP
Oversee feedback tracking, ICMJE compliance, and submission processes
Liaise with freelance writers and editors, ensuring smooth project transitions and timelines
Drive timelines for internal team initiatives
In partnership with the Leadership Team, support the coordination of regular knowledge-sharing sessions and team meetings
Schedule and support Publication Team check-ins and internal discussions

Benefits

Herespiegel offers an exciting, dynamic work environment.
Starting on day one, you are a contributing member of our highly valued team, working in support of our clients' success.
Your professional development will be on a steep curve as you work closely with project teams in interesting therapeutic areas.
Our onboarding process is designed to welcome and set you up for success in our collaborative environment.
In the first three months, we provide opportunities for regular check-ins with our leadership team to provide feedback, gather insights on your development, and support your growth.
A mentor is assigned to each new hire to ensure a trusted resource is available for guidance and support.

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