Account Coordinator

Praxent

7h•Remote

About The Position

Praxent is a company that specializes in modernizing outdated customer-facing software applications for clients in the financial services industry. They pride themselves on delivering rapid returns, often within weeks. The company is composed of over 170 team members located across the United States and Central/South America, fostering a culture of autonomy, support, and work-life balance. Praxent encourages employees to work in a way that suits them best, whether from home, a coffee shop, or while traveling. The company values a diverse team and a respectful work environment. This specific role is a Remote position, meaning employees work from a location of their choice within specified US states (Texas, Colorado, Florida, Georgia, Massachusetts, Maryland, Minnesota, Nebraska, Tennessee, North Carolina, Oregon, Pennsylvania, South Carolina, and Washington). Applicants must be legally authorized to work in the United States.

Requirements

At least 2 years in a coordinator, project coordinator, or account coordinator role and you can speak to managing many concurrent workstreams under real time pressure.
Exceptional writing skills; proposals, emails, application materials, and documentation must be clear, professional, and error-free.
Excellent written and verbal communication skills.
Experience supporting a sales or Business Development (BD) team, understanding the pace and stakes of a commercial environment and proactively keeping pursuits moving.
Proficiency with CRM platforms (e.g., Salesforce, Pipedrive).
Background in professional services (agency, consulting, or development firm experience) to understand custom, project-based work and client relationship dynamics.
Experience with proposals or contracts, including SOWs, RFP responses, and MSA negotiation logistics, understanding the workflow and clean close processes.
Ability to manage 10+ concurrent opportunities simultaneously with zero dropped handoffs (scheduling, inputs, approvals, and deliverables).
Ability to maintain HubSpot pipeline data reflecting reality at all times: deal stages, close dates, contact records, and activity logs updated without prompting.
End-to-end management of professionally formatted, internally consistent, client-ready proposals from gathering inputs to final delivery.
Ability to schedule and facilitate internal prep meetings; ensure delivery team alignment before every client-facing interaction; obtain required approvals before any proposal goes out.
Ability to track redlines, manage signature workflows, and coordinate MSA/SOW execution through a clean close.
Ability to maintain and improve templates, checklists, and workflow documentation to ensure institutional knowledge is captured.

Nice To Haves

HubSpot experience

Responsibilities

Own the pursuit lifecycle. Act as the central point of contact for all logistics across 10+ concurrent new-logo sales opportunities, from qualification through signed contract.
Keep the pipeline honest. Track every active deal in HubSpot with current stage, next steps, and owner. CRM hygiene is not optional, it's your core product.
Produce polished proposals. Gather inputs from sales and delivery, assemble drafts, route for review and approval, and deliver client-ready materials that reflect Praxent's brand standard.
Align delivery on every pursuit. Ensure the right delivery team members are included in the right meetings and that internal prep sessions happen before every discovery call and proposal presentation.
Coordinate MSA and SOW execution. Track redlines, route documents for internal review, manage signature workflows, and ensure clean handoffs through close.
Be the connective tissue. Proactively surface scheduling conflicts, resource gaps, or alignment issues before they become client-visible problems.
Support the VP of Sales. Assist with pipeline reporting, meeting preparation, and administrative coordination to keep the commercial motion running at pace.

Benefits

Stability (over 20 years in business)
Healthy work/life balance with encouragement for no more than a 40-hour work week
Great company culture, recognized by Texas Monthly, Clutch, and Comparably
Management team focused on enabling career growth without micromanagement
Medical, dental, and vision coverage
Wellness days
Disability insurance
Wellness program
IRA with up to 3% company match
Open communication for ideas and support
15 days of PTO
9 US holidays
5 wellness days
Office closed the last week of the year
PTO increases each year
Respectful and kind co-workers
Paid parental leave