Account Coordinator

Quinn PR • New York, NY

5d

About The Position

Quinn Account Coordinator Job Description
Responsibilities include but are not limited to:
Conduct research and build media lists, editorial calendars, awards lists, influencer lists with direction from account team.
Create social media calendars with captions, content etc. from account or internal Quinn teams.
Monitor media, social coverage, travel trends and destination competitors; track and organize client coverage for internal reporting
Maintain internal calendars of key regional moments (holidays, festivals, seasonal travel trends) to support proactive planning.
Assist in organizing cross-destination materials for multi-market pitches or campaigns.
Maintain and update background materials for press releases, pitches, agency roundups, partnerships, creative ideas, award submissions, fact sheets, blurbs, events and other PR initiatives.
Maintain consistency across accounts by with standardized templates, trackers, and formats provided.
Research and compile in-destination partner lists (tour operators, hotels, restaurants, etc.)
Track US & Canada relevant travel updates (airlift, travel alerts, season considerations) for internal awareness
Support account organization by maintaining trackers, timelines and key account information to ensure clear team-wide visibility.
Draft and distribute first round of select pitches and press releases that were approved by the respective supervisor/assigner.
Potential to:
Assist account teams with day-to-day tasks, projects and scheduling depending on assignment.
Coordinate and book travel for media + influencer press trips.
Provide administrative support such as drafting clip memos, coverage reports, maintaining clip grids, reports (monthly, quarterly, yearly), maintain RSVP lists, briefing books (including for media and/or influencer stays), and more.
Other projects as assigned such as submitting calendar/event listings and more.
Assist with press trips or events as needed (coordination of bookings, itineraries, face sheets, etc.
Attend in-house trainings.

Requirements

• Bachelor’s degree in Public Relations, Communications, Journalism or English preferred
• Previous PR experience (at least 1 PR internship and/or 1 year of agency experience); interest in travel, food, wine & spirits is a plus.
• Spanish-language skills are preferred but not required.
• Excellent verbal and written communication skills, and strong interpersonal skills.
• Team player, willing to take on any task, large or small.
• Must also be proactive, organized and have the ability to multi-task.
• Ability to anticipate, manage time effectively and meet deadlines with strong attention to detail.
• Candidate lives within commuting distance of New York City area or is willing to relocate.

Nice To Haves

• Previous PR experience (at least 1 PR internship and/or 1 year of agency experience); interest in travel, food, wine & spirits is a plus.
• Spanish-language skills are preferred but not required.

Responsibilities

• Conduct research and build media lists, editorial calendars, awards lists, influencer lists with direction from account team.
• Create social media calendars with captions, content etc. from account or internal Quinn teams.
• Monitor media, social coverage, travel trends and destination competitors; track and organize client coverage for internal reporting
• Maintain internal calendars of key regional moments (holidays, festivals, seasonal travel trends) to support proactive planning.
• Assist in organizing cross-destination materials for multi-market pitches or campaigns.
• Maintain and update background materials for press releases, pitches, agency roundups, partnerships, creative ideas, award submissions, fact sheets, blurbs, events and other PR initiatives.
• Maintain consistency across accounts by with standardized templates, trackers, and formats provided.
• Research and compile in-destination partner lists (tour operators, hotels, restaurants, etc.)
• Track US & Canada relevant travel updates (airlift, travel alerts, season considerations) for internal awareness
• Support account organization by maintaining trackers, timelines and key account information to ensure clear team-wide visibility.
• Draft and distribute first round of select pitches and press releases that were approved by the respective supervisor/assigner.
• Assist account teams with day-to-day tasks, projects and scheduling depending on assignment.
• Coordinate and book travel for media + influencer press trips.
• Provide administrative support such as drafting clip memos, coverage reports, maintaining clip grids, reports (monthly, quarterly, yearly), maintain RSVP lists, briefing books (including for media and/or influencer stays), and more.
• Other projects as assigned such as submitting calendar/event listings and more.
• Assist with press trips or events as needed (coordination of bookings, itineraries, face sheets, etc.
• Attend in-house trainings.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 11-50 employees