Academic Success Program Coordinator

10000 Degrees•San Rafael, CA

2d•Hybrid

About The Position

The Academic Success Program Coordinator oversees the placement and management of 10,000 Degrees volunteers across select Marin K-12 sites.. In collaboration with school leadership, the Coordinator identifies key volunteer opportunities, ranging from 1:1 subject tutoring and college essay coaching to in-class support for academic and college-readiness programs. In addition, this role serves as the operational anchor for the team, balancing volunteer coordination with essential administrative support to ensure program efficiency. This is a part-time, non-benefited position consisting of 19 hours per week for 37 weeks, following the K-12 academic calendar.

Requirements

Bachelor’s degree
Knowledge of public schools in Marin County and the diverse instructional needs of students and teachers
Experience coordinating or working with volunteers
Ability to be flexible and effectively problem-solve
Knowledge of nonprofit, community-based organizations
Ability to effectively communicate and collaborate with diverse populations including educators, volunteers, and coworkers
Excellent collaboration, presentation, and oral/written communication skills
Ability to assess teacher requests, evaluate appropriateness, and match volunteers with options, then track status and maintain records
Demonstrated ability to think strategically, take initiative, and implement ideas both as part of a team and independently
Experience with primary office software packages (ex: Google Suite, Salesforce, Box)
This position requires some in-person presence and/or travel within the regions served.

Nice To Haves

Knowledge of college application process, including essays, scholarships and financial aid helpful

Responsibilities

Support with recruiting, screening, training, and matching volunteers with appropriate placements, monitoring their process, and providing support as needed.
Conduct orientation sessions and ongoing training to ensure volunteers are well-prepared to support students.
Collaborate with partner school administration and staff to identify volunteer needs and opportunities. Collaborate with other community partners when necessary.
Meet regularly and work collaboratively with other Academic Success team members.
Address and resolve any issues that arise with volunteer placements or interactions.
Maintain positive, effective communication with volunteers and school staff (updates, training, workshops, etc.)
Work closely with other 10,000 Degrees staff and departments (Programs, Marketing, Development, etc.) to ensure program alignment and success.
Assist 10,000 Degrees staff, including those onsite at partner schools, in the delivery of college readiness programs, such as college essay workshops.
Participate in professional development and training sessions as needed/required to maintain and enhance relevant skills and knowledge.
Serve as the operational anchor for the team, balancing volunteer coordination with essential administrative support to ensure program efficiency.
Maintain accurate records of volunteer activities and volunteer hours.
Oversee the end-to-end volunteer application process, ensuring timely follow-up, accurate database entry, and assignment across the coordinator team.
Conduct regular evaluations to assess program effectiveness and areas for improvement.
Manage the calendaring, RSVP tracking, and Zoom logistics for all volunteer training and events.
Maintain rigorous oversight of the team’s digital filing systems, ensuring documentation is professional, organized, and current.
Coordinate the development and distribution program-wide communications to ensure consistent messaging across all volunteer and partner touchpoints.
Other duties as assigned.