Academic & Educational Support Program Coordinator, College of Connected Computing

Vanderbilt University•Nashville, TN

37d•Hybrid

About The Position

The Academic & Educational Support Program Coordinator is part of Vanderbilt University College of Connected Computing (CCC). This position will provide administrative support for this area. Duties require moderate exercise of independent judgment, initiative, and the ability to make decisions relative to office operations. The position will function with a high degree of understanding of university life, policies, and procedures. This coordinator will serve as a resource for undergraduates& Faculty with questions related to registration for courses, application of transfer credit, dropping or adding major/minor programs, academic support services such as tutoring, and academic advising. This position would be in-person during fall and spring semesters; remote and/or hybrid work is possible during periods when students are not on campus. About the College of Connected Computing The College of Connected Computing is Vanderbilt's first new college in 40 years and is currently developing its administrative structure. The new, interdisciplinary college will advance breakthrough discoveries and strengthen computing education through a "computing for all" approach. The college will be rapidly growing over the course of the next three years.

Requirements

Bachelor's degree is required
Two years of experience working in a higher education setting; education can be substituted for experience.
Strong administrative support skills are.necessary
Meticulous attention to detail and organization
Ability to work on multiple projects simultaneously
Maintain confidentiality of sensitive information
Proficiency in Microsoft Office suite, web-based programs, higher education software (Oracle, Peoplesoft, Docfinity, Kuali) and search engines
Excellent verbal and written communication skills
Professional and pleasant attitude with considerable tact, diplomacy, and judgment in interactions with students, faculty, and staff
Comfort with new technological systems and upgrades

Responsibilities

Serve as administrator for the College of Connected Computing Academic Services
Serve as administrator for high student traffic office, offering guidance and making relevant referrals to students, faculty, and staff
Manage Academic Services office email, telephone, physical mail, and staff calendars
Coordinate procurement for Academic Services by executing purchasing and other financial transactions for office and maintaining the Academic Services office OneCard
Coordinate classroom reservation requests for the College of Connected Computing
Support Curriculum Committee
Organize committee meetings
Collect and circulate motions presented to the Curriculum Committee, Administrative Committee, and CCC Faculty
Attend all meetings at which school-level curricular motions are considered and track amendments and votes
Maintain archive of all actions made on curricular motions
Assist with entering approved curricular changes into Kuali CM system for accurate catalog and course listings
Coordinate and execute academic processing for undergraduate students in the College of Connected Computing
Serve as primary processor for academic transactions submitted to the Academic Services, including class withdrawals, special enrollments, major and minor declarations, and FERPA authorizations
Assist with critical Academic Services functions, including academic schedule build, compilation of instructional report, and end-of-semester actions.
Archiving of academic transactions in digitized student records
Produce certification letters for students applying to study elsewhere or seeking employment
Support Undergraduate Student Advising
Assist with planning and co-present at academic events, workshops, and meetings
Mentor a small caseload of undergraduate students through the Academic Mentoring and Required Leave of Absence programs
Offer dedicated support for interested Intra-University Transfer (IUT) students by promptly addressing inquiries, delivering presentations, and holding short meetings when requested. As well as review and process IUT applications at the end of every Fall, Spring, and Summer.
Assist in monitoring the academic progress of undergraduate students
Coordinate marketing and social media engagement efforts
Develop engaging visuals and graphics using Canva or similar program
Maintain an active Instagram presence, creating and scheduling posts that align with programming and undergraduate academic calendar
Organize special events and projects for Academic Services
Work with key campus partners, including plant operations, reservations & events, and catering to host Academic Services events (including Senior Awards and Convocation)
Serve as project manager for special and emerging projects for Academic Services and College of Connected Computing
Other tasks as assigned