Academic and Career Advisor, Graduate Students

Tulane University • New Orleans, LA

45d

About The Position

The Sr. Program Coordinator for the Biomedical Sciences (BMS) Graduate Program is responsible for the year-long coordination of several educational programs coordinated by and overseen by the BMS Program. These programs include BMS Master's programs, Certificate programs, Medical Student Research programs, and Undergraduate Research programs. Responsibilities include maintenance of records, posting courses, utilizing social media to forge student connections, updating web and print marketing materials, and acting as the liaison between the BMS Office and the Master's Programs. The Program Coordinator will work closely with department master's/certificate program coordinators, providing recruitment and admissions support to the individual programs and providing tracking of program outcomes. This is a highly student-facing role, meeting with current and prospective students via video conferencing and in-person. The Coordinator will work closely with faculty and administrators in the SOM Office of Medical Education to ensure LCME standards are met. The Coordinator will work closely with the other members of the BMS Administration team to ensure a seamless experience for BMS students. • Experience with student academic advising and career development.

Requirements

• Knowledge of or experience with delivering and interpreting aptitude tests.
• Knowledge of career development programs for master's and doctoral students and postdoctoral fellows.
• Knowledge and experience with academic and non-academic career opportunities.
• Knowledge of diversity and inclusion initiatives and strategies.
• Excellent oral, written, and interpersonal communication skills.
• Ability to work collaboratively as a positive, contributing member of a team,
• Experience with data management, with a strong ability to use and understand data collected in spreadsheets and similar systems.
• Strong working knowledge of MS Office software (Word, Excel, and PowerPoint), database software) and web page development/content management programs/social media.
• Has an appreciation for the cyclical nature of admission work and the flexibility to handle a variety of duties and projects throughout the day as well as throughout the year.
• Must be willing and available to work nights and weekends during recruitment and application review season. Will have occasional travel.
• Ability to work effectively with diverse constituencies, including students, faculty, academic deans, and senior administrators, as well as internal and external partners.
• Ability to use independent judgement and manage and impart confidential information.
• Ability to manage multiple tasks and projects simultaneously.
• Excellent interpersonal skills and the ability to interact professionally with students, staff, faculty and administrators.
• Ability to follow instructions and to work independently on various projects.
• Bachelor's Degree with 5 years of relevant experience in academic records management, marketing, recruitment, or admissions, preferably within an educational institution or similar environment.
• Master's Degree with 2 years of directly related work experience, specifically in the coordination of graduate and/or graduate medical education programs.
• Graduate and/or graduate medical education student and career advising.
• Experience with Banner, Courseleaf, Ilios, ExamSoft, CommonSpot (and Drupal), Canvas, Slate.

Responsibilities

• maintenance of records
• posting courses
• utilizing social media to forge student connections
• updating web and print marketing materials
• acting as the liaison between the BMS Office and the Master's Programs
• providing recruitment and admissions support to the individual programs and providing tracking of program outcomes
• meeting with current and prospective students via video conferencing and in-person
• ensure LCME standards are met
• ensure a seamless experience for BMS students

What This Job Offers

• Job Type: Full-time
• Industry: Educational Services
• Number of Employees: 1,001-5,000 employees