ABA Intake and Scheduling Coordinator

Kids First Services • Montvale, NJ

49d • $22 - $26 • Hybrid

About The Position

The ABA Intake and Scheduling Coordinator plays a key role in ensuring a seamless experience for our clients—from the first referral to ongoing service coordination. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

• ABA experience – Required
• Proficiency in GSuite, DocuSign, and scheduling tools
• Central Reach experience - Required
• Excellent communication and organizational skills
• Strong problem-solving abilities and attention to detail
• Professionalism, adaptability, and a “can-do” attitude

Responsibilities

• Collaborate with the Scheduling, Authorizations, and Employee Coordination teams to ensure smooth transitions and service readiness.
• Coordinate and manage all aspects of the client intake process, ensuring documentation and client data are accurate and complete.
• Manage and maintain accurate daily schedules for ABA services.
• Match Behavior Technicians to clients based on availability, skill set, and geographic location.
• Administer Make-up Sessions through the portal/mailbox and guide BT's/RBT's.
• Communicate with clients and staff to confirm appointments and address changes.
• Participate in ongoing improvement initiatives to streamline scheduling and intake operations.
• Support the operations team with additional administrative or coordination tasks as needed.

Benefits

• Comprehensive health, dental, and vision insurance.
• 15 days PTO plus 10 floating holidays annually.
• Career growth opportunities within a growing organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed