A/P Specialist

Florida Food Products, LLC•Lake Mary, FL

1d•Hybrid

About The Position

We are a trusted partner to our customers when it comes to innovation and an industry leader in clean label ingredients, we are a true partner. We collaborate with our customers in ways that respect people and the environment. A commitment to Purely Better™ drives our innovation team to discover new, on trend solutions. The Accounts Payable Specialist is responsible for the accurate, timely, and compliant processing of vendor invoices and payments for Vibrant Ingredients. In addition to managing day-to-day accounts payable operations, this role plays a key part in process improvement, system optimization, and cross-functional finance initiatives as the company continues to scale and automate. This position is ideal for a detail-oriented AP professional who enjoys owning processes, strengthening controls, and partnering with Procurement, Operations, and Finance. At the outset, this role will also support the development of future procure-to-pay processes, data governance, and scalable tools to enable an efficient AP function

Requirements

5+ years of Accounts Payable experience in a mid-size or manufacturing environment
ERP experience (Microsoft Business Central or Great Plains preferred)
Strong understanding of PO-based AP and 3-way matching
High attention to detail with strong analytical and problem-solving skills
Excellent organizational and time management skills
Professional communication skills with internal and external partners
Process-oriented mindset with a continuous improvement approach
Ability to thrive in a fast-paced, evolving environment

Nice To Haves

Experience in food & beverage manufacturing or CPG
Exposure to AP automation tools (Bill.com, Tipalti, Stampli, AvidXchange, etc.)
Experience supporting system implementations or process improvement initiatives
Advanced Excel skills (pivot tables, lookups)
Familiarity with freight, ingredient, and co-manufacturing invoices

Responsibilities

Process high-volume vendor invoices including raw materials, co-manufacturing, freight, packaging, MRO, and corporate spend
Perform 2-way and 3-way matching against purchase orders and receipts in Microsoft Business Central
Review invoices for accuracy, pricing, quantities, tax treatment, and approvals
Resolve discrepancies by partnering with Procurement, Operations, and vendors
Maintain vendor master data including banking details, tax forms, and payment terms
Execute weekly payment runs (ACH, wire, check) in accordance with company controls
Ensure adherence to payment terms and support working capital objectives
Respond to vendor inquiries professionally and timely
Maintain clean AP aging and support audit requests
Support month-end close activities related to AP accruals and cutoffs
Prepare recurring AP accruals (freight, utilities, services, raw materials)
Reconcile AP subledger to the general ledger
Support 1099 reporting and vendor tax compliance
Assist with internal and external audits
Serve as day-to-day AP functional lead for procure-to-pay initiatives
Identify inefficiencies and implement improvements to reduce cycle time and errors
Standardize AP procedures across plants and business units
Support AP automation tools and ERP enhancements
Partner with IT and Finance Systems on upgrades, testing, and rollouts
Collaborate with Procurement to improve PO compliance and vendor setup
Support KPI development and reporting in PowerBI
Participate in working capital initiatives and internal control improvements
Document AP workflows, SOPs, and controls