A/P Specialist (ON SITE)

Physicians' Primary Care of Southwest Florida•Fort Myers, FL

6d•Onsite

About The Position

Physicians’ Primary Care of Southwest Florida is a premier multi-specialty primary care practice with locations in Cape Coral, Estero, Fort Myers, and Lehigh Acres. We are seeking an Accounts Payable Specialist to join our Administration Team in Fort Myers. The Accounts Payable Specialist is responsible for managing the accounts payable operations for Physicians’ Primary Care of SWFL. This role ensures accurate accounts payable financial and payments, reconciles HR and benefit invoices, and manages all accounts payable functions using Sage software. The specialist plays a critical role in maintaining financial accuracy and supporting the organization’s employees and vendors.

Requirements

Associate’s degree in Accounting, Finance, or related field preferred; equivalent work experience considered.
Minimum 3–5 years of experience in accounts payable, preferably in healthcare or multi-site organizations.
Proficiency with Sage accounting software strongly preferred.
Strong understanding of benefits reconciliation, and cost coding.
Proficiency in Microsoft Excel and other Office applications.
Excellent attention to detail, organizational skills, and ability to manage multiple priorities.
Strong interpersonal and communication skills for working with employees, managers, and vendors.
Healthcare industry experience highly preferred.

Responsibilities

Act as point of contact between internal departments and accounting, and act as liaison between accounting and external parties
Verify and prepare payment for approved staff reimbursements
Assists in preparation of monthly financial and costs reports
Initiate and assist in preparing and entering journal entries to record transactions.
Processes voided checks and refunds
Prepare, file and distribute year-end 1099 reports in a timely fashion
Tracks and pays license renewals and tax payments
Assist the Accounting Manager in preparing and reconciling general ledger accounts
Process A/P Check runs at designated times throughout the month
Reconcile monthly credit card statements
Input and process all accounts payable invoices, including coding, verification, and approvals.
Maintain vendor records and manage payment cycles and ensure all payments are made within due date timeframe
Reconcile vendor statements and resolve discrepancies.
Scan invoices and records into document storage system
Generate accounts payable reports and assist with month-end closing.
Ensure compliance with financial policies and healthcare standards.
Maintains the strictest confidentiality at all times
Assists Accounting Manager and HR Director with special projects
Reconcile and cost code HR and employee benefit-related invoices.
Perform cost-accounting and allocations to appropriate departments/sites.
Partner with HR and Accounting to ensure accurate deductions and payments.
Assist with Accounting, Benefits. 401k and HR Audits