A/P SPECIALIST

Worldwide Oilfield Machine • Houston, TX

7h

About The Position

Accounts Payable Specialist

Key duties and responsibilities
Invoice Processing and Verification: Receiving, reviewing, and verifying vendor invoices for accuracy and completeness, including performing a three-way match (comparing invoices, purchase orders, and receiving reports) to ensure that the goods or services were received and the prices match.
Invoice Entry: Accurately entering vendor and invoice data into the accounting or Enterprise Resource Planning (ERP) system.
Reconciliations:
Assisting with the reconciliation of vendor statements against internal records to identify and resolve discrepancies.
Payment Preparation and Processing:
Preparing and processing payments (checks, ACH, wire transfers) to vendors according to established payment schedules and company policies.
Vendor Communication: Responding to vendor inquiries, resolving billing discrepancies, and maintaining positive relationships with external suppliers.
Record Keeping and Administration:
Maintaining organized and accurate financial records, including filing paid invoices and other supporting documents.
Assisting with month-end closing tasks and the preparation of financial reports.
Performing general administrative tasks as needed within the accounting department.

Requirements

• Proficiency in Microsoft Office Suite, especially Excel.
• Strong data entry skills with a high degree of accuracy.
• Attention to detail: Essential for catching errors and ensuring accuracy in financial records.
• Communication skills: Important for interacting with vendors and internal teams.
• Organizational and time management skills: Necessary for handling multiple invoices, deadlines, and maintaining records effectively.
• Problem-solving skills: For resolving discrepancies and other issues that may arise.
• High school diploma or equivalent
• Minimum of two years of data entry experience

Responsibilities

• Receiving, reviewing, and verifying vendor invoices for accuracy and completeness, including performing a three-way match (comparing invoices, purchase orders, and receiving reports) to ensure that the goods or services were received and the prices match.
• Accurately entering vendor and invoice data into the accounting or Enterprise Resource Planning (ERP) system.
• Assisting with the reconciliation of vendor statements against internal records to identify and resolve discrepancies.
• Preparing and processing payments (checks, ACH, wire transfers) to vendors according to established payment schedules and company policies.
• Responding to vendor inquiries, resolving billing discrepancies, and maintaining positive relationships with external suppliers.
• Maintaining organized and accurate financial records, including filing paid invoices and other supporting documents.
• Assisting with month-end closing tasks and the preparation of financial reports.
• Performing general administrative tasks as needed within the accounting department.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees