A/P Specialist

FWS•Costa Mesa, CA

About The Position

A/P Specialist : The A/P Specialist will work closely with our other accounting team members and handle day-to-day AP transactions. The A/P Specialist will assist in monthly processes and manage account reconciliations and A/P responsibilities. We are a growing company and looking for a passionate individual to join our organization. Qualifications/ Education/ Experience: 1-3 years of accounts payable or general accounting experience Knowledge of accounts payable Knowledge of general accounting procedures Knowledge of relevant accounting software Proficient in data entry and management

Requirements

Excellent communication skills (verbal, written and interpersonal).
Highly Proficiency with Microsoft applications (excel, word, adobe)
Ability to multi-task and balance multiple assignments.
Professional approach, utilizing good judgment and creative problem-solving abilities.
Ability to adhere to the organization's policies and rules set forth; promotes the organization's safety standards.
Ability to work independently, positive attitude, and a team player.
Extensive knowledge of general financial accounting.
Understanding of and ability to adhere to generally accepted accounting principles.
Highly proficient with accounting software.
Excellent organizational skills and attention to detail.

Responsibilities

Daily monitoring of AP inbox and forwarding emails with invoices to the approver.
Download invoices from the vendor website, save copies, and process invoices in Excel format.
Sort, code, match, and scan invoices.
Assemble, review, verify invoices, and check requests.
Flag and clarify any unusual or questionable invoice items or prices.
Set invoices up for payment.
Enter and upload invoices into the system.
Process expense reports.
Assist in preparing and processing payments by credit card, ACH.
Assist in preparing check runs.
Maintain AP files.
Maintain fixed assets files and invoices.
Maintain a checklist for certain expenses.
Reconcile accounts payable transactions.
Prepare analysis of accounts, if applicable.
Research and resolve invoice discrepancies and issues.
Correspond with vendors and respond to inquiries.
Assist in preparing monthly reports: AP Aging, Disbursement Registers, and other AP reports.
Assist with month-end closing.
Monitor certain vendors, and send emails to request invoices needed for month-end closing.
Provide supporting documentation for audits.
Maintain confidentiality of organizational information.
Perform other tasks as needed to meet department goals.