A/P Manager

Russo Development LLC•Carlstadt, NJ

8d•Onsite

About The Position

At Russo Development and Russo Property Management, we build more than properties - we build inspiration and purpose. As a privately held, family-owned company with over 50 years of success, our legacy includes more than 6,500 luxury apartment homes, 60+ industrial projects, and a growing data center portfolio across northern New Jersey. Our team is guided by our core CARES values - Character, Accountability, Respect, Excellence, and Service - which shape how we work, lead, and serve. In 2023, Russo Property Management was proud to be named the Top Management Company for Market Rate Apartments by the New Jersey Apartment Association. If you’re passionate about quality, community, and making a lasting impact, we’d love to meet you. We are seeking an enthusiastic and dedicated team player that has the ability to thrive in a fast-paced environment. The AP Manager will have a heavy lean on the construction side of the business be responsible for ensuring prompt and accurate payment to vendors within the contracted terms. This position will be based out of our corporate office in Carlstadt, NJ.

Requirements

HS/GED required, Associates degree in Accounting, Finance, or equivalent preferred.
Minimum of 6-10 years of hands-on accounts payable processing experience.
Experience in a supervisory or managerial in accounts payable or finance role preferred.
Strong leadership and interpersonal skills with the ability to motivate team members and foster a collaborative work environment.
Familiarity with AIA Documents and Contracts, including understanding of their purpose, structure and key provisions.
Experience with Microsoft office suite (Excel, Word, Outlook).
Experience with Timberscan Titanium, Sage Intacct and Procore preferred.
Customer service first attitude.
Professional, courteous, and friendly demeanor.
Strong verbal and written communication skills, with the ability to collaborate effectively with internal staff.
Proactive self-starter and team-player.
Strong team player with ability to work independently.

Responsibilities

Invoice & Expense Processing: Review, verify, and process vendor invoices and employee expense reports in accordance with internal financial policies and procedures through Titanium.
Cost Allocation & Tracking: Accurately allocate invoice expenses on a line-by-line basis in Titanium, ensuring costs are recorded against commitments in and tracked against total project budgets.
Change Order Management: Process contracts change orders in Procore and update cost tracking to reflect revised contract values. Coordinate with the Construction team to track associated commitments in Procore
Vendor & Transaction Reconciliation: Reconcile vendor accounts and monthly statements, investigating and resolving discrepancies.
Vendor Management: Maintaining vendor information, communicating with vendors, and resolving discrepancies.
Project Expense Management: Record management company transactions and allocate related expenses to appropriate development projects.
Construction Management: Experience overseeing the entire construction project lifecycle, including managing subcontractors.
Compliance: Ensuring compliance with company policies, financial regulations, and construction-specific requirements (e.g., Partial & Final lien waivers, 2nd tier sub waivers,).
Procore Invoice Monitoring: Monitor Procore for pending invoices and collaborate with the Construction team to ensure timely processing.
Job Cost Reporting: Generate monthly job cost reports for all development projects.
Bill4Time Payments: Prepare and process monthly Bill4Time payments.
Accounts Payable Reporting: Produce reports detailing the status of accounts payable.
Sage Intacct Payment processing: Serve as the primary backup for processing payables in Sage Intacct, including using AP Optimizer and handling check printing/mailing.
ACH Payment Coordination: Communicate ACH payment requirements to the Asst Controller, Controller and CFO as the primary point of contact.