A/P Specialist

Microbac•Warrendale, PA

11d

About The Position

Come join our family! Microbac Laboratories is an essential business offering competitive pay and benefits including medical, dental, vision, life insurance, disability, generous paid time off including vacation, holidays and flex-time, a wellness program, referral bonus, tuition reimbursement and more! Whether you are just starting your career in science or looking to further it, Microbac will put you on the path of an exciting career with room to grow. Quality, safety, giving back to our communities, diversity and inclusion, customer success and employee wellbeing are part of our core culture. We are looking for motivated individuals to join our family as an A/P Specialist. ABOUT MICROBAC Microbac Laboratories, Inc. is a premier commercial laboratory testing firm that partners with clients worldwide, offering laboratory solutions to the life science, food and nutrition, and environmental industries and serves our clients with the utmost expertise and respect for their market requirements, constraints and challenges. We embody a company-wide commitment to exceptional customer experience, which has been refined over nearly 50 years of trusted, analytical and measurement experience. Through our network of laboratories, offices, and field services, we have the flexibility to meet the unique requirements for each client, project and scope. As a privately held third-party testing company, Microbac operates with a commitment to safety, quality and compliance. Our diverse work portfolio includes broad accreditation offerings and tested insights across the environmental, food and nutrition and life science markets. JOB SUMMARY The Accounts Payable Specialist I is responsible for processing and completing payments, and controls expenses by receiving, processing, verifying, and reconciling invoices, and ensuring payments are made in accordance with due dates.

Requirements

High school degree or equivalent
Minimum 1 year of experience
Excellent attention to detail and organizational skills
Ability to work in a fast-paced environment
General knowledge of basic accounting practices
General knowledge of accounting software
Precise data entry skills and PC proficiency (Microsoft Office Suite)
Excellent customer service and communication skills
Ability to analyze information
Protects the organization’s value by keeping information confidential

Nice To Haves

Prior experience with accounting, accounts payable (AP), or accounts receivable (AR)
Experience working with accounting software
Prior customer service experience

Responsibilities

Provide timely support to laboratory technical and administrative staff by effectively addressing administrative and clerical needs
Thorough understanding of company finance system
Accounts Payable (AP): review vendor invoices, code and submit to corporate
Vendor invoices: Confirm all orders that have been placed have an associated invoice and it has been entered into ERP system; no missing invoices
Customer Service: Secondary person for customer calls
Third Party Invoicing: Ability to navigate all third-party invoicing systems
Issues payments to vendors through check run and credit card
Research payment discrepancies on accounts
Posts and files AP batches containing invoices from labs
Enters physical invoices into accounting software system and saves to network
Prepares and mails checks twice a month
Responds to vendor calls and emails requesting payment status, update account, etc.
Responds to lab requests though calls and emails
Responsible for coding the accounts payable credit card and enter payment details in the system, when card is used
Assist with yearly audit
Print and mail out 1099’s, yearly
Ability to investigate problems associated with vendor accounts
Manages laboratory inventory and supply ordering
Accomplishes accounting and organization mission by completing related results as needed
Limited time off on: Wednesdays (AP batch uploads) 1st business day of the month (monthly invoices) Last day of the month (to assure everything is invoiced)
Any other duty as assigned