A/P Bookkeeper

J2 SOLUTIONS INC•Venice, FL

2d•$65 - $70•Onsite

About The Position

The Accounts Payable Bookkeeper is responsible for managing all aspects of the company’s accounts payable function, with a strong emphasis on accuracy, timeliness, and compliance with construction‑industry standards. This role supports project teams, vendors, and internal stakeholders by ensuring proper coding, documentation, and payment of invoices in alignment with company policies and job‑cost accounting practices.

Requirements

3+ years of accounts payable or bookkeeping experience; construction industry experience strongly preferred.
Familiarity with job‑cost accounting and construction billing processes.
Proficiency with accounting software (e.g., Sage Intacct, Foundation, Procore).
Strong understanding of AP best practices, vendor management, and internal controls.
High attention to detail, accuracy, and organizational skills.
Ability to manage multiple deadlines in a fast‑paced environment.
Strong communication skills and a collaborative mindset.
Proactive problem solver.

Nice To Haves

Experience with AIA G702/G703 forms.
Knowledge of lien laws, waivers, and compliance requirements.
Intermediate Excel skills (pivot tables, VLOOKUP, data validation).
Familiarity with construction project management platforms. (Procore)
Experience with systems conversions

Responsibilities

Review, verify, and enter vendor invoices, subcontractor pay applications, and credit card transactions.
Match invoices to purchase orders, delivery tickets, and contracts.
Ensure proper job cost coding, cost categories, and retention calculations.
Reconcile vendor statements and resolve discrepancies promptly.
Prepare weekly check runs, ACH payments, and lien waiver documentation.
Track and ensure subcontractors remain in compliance with contracts, purchase orders and insurance
Process subcontractors invoicing using AIA formatting
Track retainage on subcontractors invoicing
Support projects mangers with job cost reporting
Understand and apply percentage of completion accounting to ensure payments and financial reports accurately reflect project status.
Help develop and maintain a digital filing system for month end and AP
Responsible for ensuring AP is accurate and complete for month-end process
Provide supporting documentation during audits
Work with controller and management to improve workflows and internal controls
Reconcile GL accounts on monthly basis