4H Youth Development Program Coordinator - Rochester, NY

Cornell Cooperative Extension•New York, NY

22h•$23 - $24•Onsite

About The Position

Cornell Cooperative Extension of Monroe County has an opening for full-time 4-H Youth Development Program Coordinator working from the Rochester office. The 4-H Youth Development Program Coordinator will provide coordination and support to the 4-H Youth Development Program activities for Cornell Cooperative Extension of Monroe County. Program responsibilities include coordination of activities and events, 4-H database management/year-end reporting, 4-H enrollment and reporting process, 4-H Youth Development Club organization and support; provide administrative assistance in the recruitment of new clubs, members and groups; and serving as an accessible resource to program volunteers including assisting in providing orientation and ongoing support and follow-up, to ensure initial and continued 4-H Youth Development program and club success.

Requirements

Bachelor’s or Equivalent Education. (Associate Degree with two-years transferrable program/functional experience may substitute).
Experience relevant to the role of the position.
Ability to meet travel requirements associated with this position.
Ability to work flexible hours, which may include evenings and/or weekends, as appropriate.
Ability to clearly communicate (speak, read, and write proficiently) in English.
Proficiency with windows-based software including use of the internet and Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel.
Ability to communicate effectively through verbal, written and visual channels using traditional methods and educational tools, as well as electronic technology (e.g., video, audio, computers, etc.).
Ability to organize, implement, and teach educational programs.
Detail-oriented with ability to follow procedures and written instructions.
Strong interpersonal skills with proven ability to work effectively with co-workers, advisors, community, and professional leaders.
Ability to plan and organize work responsibilities based on priorities developed with the immediate supervisor.
Ability to work in a typical office environment which may include lifting, moving, and/or transporting office supplies, work related materials, and equipment with or without accommodation. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be provided to enable individuals to perform the essential functions.

Nice To Haves

Experience in guiding and collaborating with volunteers.
Two years’ experience relevant to the role of the position.
Experience with Cooperative Extension or other similar educational organizations.
Ability to clearly communicate (speak, read, and write proficiently) in Spanish.
Ability to identify and utilize program resources from the organization and the community.

Responsibilities

Deliver high quality 4-H Youth Development educational programs and events that address local, regional, and statewide 4-H Youth Development programming priorities with emphasis on STEM, healthy lifestyles, life skills and workforce preparation, community service, and leadership as well as school programming including Agriculture in the Classroom events and programs.
Deliver programs and participate in special projects including but not limited to the 4-H Leader trainings, County Fair, State Fair, 4-H Fundraising, Public Presentations, Achievement Night, enrollment campaign, and other extension association activities, as assigned.
Provide educational programs to students in traditional classroom settings at local public and private schools as well as in non-traditional settings, such as home-school groups and summer recreation programs.
Utilize a variety of educational methods which may include direct teaching, group experiences, media, newsletters, electronic technology, internet, and distance learning to deliver program.
Occasionally apply existing subject matter knowledge and utilize existing research-based curriculum to create lessons plans to deliver educational program.
Serve as subject matter resource utilizing existing subject matter resources and materials.
Provide educational program efforts via mass media including contributing articles to 4-H newsletter, utilizing emails, phone messages, and website postings.
Interact with program participants representing CCE in a professional manner at all times.
Represent CCE before the public, community leaders, government officials, Cornell, or other land grant Universities in a professional manner as part of program delivery.
Implement program evaluation as designed.
Interact with program participants, schools, association staff, program committees, county/community leaders, and other key stakeholders as identified to collect evaluation data.
Assist in analyzing collected program evaluation data for reporting and program improvement purposes using standard, established policy, procedure, and methods.
Communicate evaluation results and findings.
Assist in recommending program changes to strengthen and improve programs.
Assist with development of marketing strategies, public affairs, and special events to reach target audiences and meet program objectives.
Assist Supervisor with planning and strategy development to strengthen and improve programs, as necessary.
Assist with financial direction of program to include planning for program expenses and budgets as well as financial resources for program continuance and enhancement.
Identify, manage, and enhance and engage networks of volunteers and volunteer leaders.
Ensure volunteer direction and management procedures are followed according to established policies and procedures (VIP) by providing guidance, leadership and resources for volunteers and volunteer leaders including recruitment, screening, orientation, training, evaluation, and management.
Assist with recruitment activities for new 4-H Youth Development volunteers.
Assist with solving problems and resolving conflicts that arise within the program utilizing appropriate policies and procedures and with supervisor guidance as needed.
Assist with identifying, anticipating, recommending, and planning for program needs/supplies.
Assist with effectively managing program budget allocations.
Assist in identifying ways to reduce costs and maximize existing resources within the program and Association.
Assist with identifying activities and resources necessary to implement initiatives and projects.
Apply existing subject matter knowledge to compile and maintain teaching materials.
Compile and promote the use of 4-H project materials for 4-H Clubs and volunteer leaders.
Act as first point of contact for 4-H Youth Development volunteers within the County.
Coordinate administrative tasks related to 4-H Youth Development events.
Assist with the coordination, inventory, organization and preparation of materials, equipment, reference materials, etc. for a variety of 4-H Youth Development and other extension association activities as assigned.
Coordinate registration, set-up, prepare resources, for special projects including but not limited to the 4-H Fairs, Award Trips, Achievement Night, Auction, county-wide programs, and other extension association activities as assigned. This may include physically setting up the program space or assisting with the same.
Coordinate ongoing club management tasks such as, but not limited to, club chartering, re-enrollment, and ongoing leader training and recruitment. A strong emphasis should be placed on reaching out to embrace the diversity of our community.
Accurately collect, prepare, and maintain paperwork, participant files, and database as required by supervisor, Association, and funding source requirements.
Maintain communication with constituents and the community through variety of methods such as contributing educational articles to program newsletters, media releases, bulk mailings, social media accounts, media interviews, website postings to increase program visibility and to address issues.
Prepare and maintain a 4-H Newsletter and maintain the 4-H pages of the CCE website. Send out household mailings/emails as needed.
Carry out primary responsibilities for 4-H data management, which encompasses inputting member, volunteer and program delivery information and providing printouts, updates, and deliver accurate year-end information as requested for state and federal reporting.
Coordinate promotion and marketing of 4-H Youth Development and volunteer recruitment efforts through public relation initiatives and networking/collaborating with government, economic, educational, and other organizations.
Prepare and submit accurate expense reports, mileage reports, receipts/supporting documentation, and/or vouchers in a timely manner per established policy and procedures.
Maintain confidentiality of all information and data collected, accessed, and/or maintained.
Provide data and information to assist with preparation of reports, impact statements, and success stories for funders, advisory committees, Board, and others as requested.
Transport self and/or program materials/resources necessary for performing position responsibilities.
In cooperation with the Supervisor, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes in programming and association priorities.
Participate in all required orientation, training, and/or in-service meetings and trainings as scheduled/required.
Support the association to maintain a safe working environment.
Be familiar and strive to follow any applicable federal, state, local regulations, association health, and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Cooperative Extension programs and other duties as assigned.
Conduct all programming and activities in accordance with applicable federal, state, and local laws and regulations.
Aware of, and adheres to, established Cornell Cooperative Extension Association policies, procedures, and processes.
Represent Cornell Cooperative Extension to the public, community leaders, colleagues, volunteers, members of Cornell University faculty and staff, government officials, and the general public in a professional manner at all times.
Perform all assigned duties in a professional, timely, and accurate manner.
Maintain regular and predictable attendance and punctuality.