What Tools do Human Resources Generalists Use?

Learn the core tools, software, and programs that Human Resources Generalists use in their day-to-day role

Introduction to Human Resources Generalist Tools

In the intricate tapestry of human resources, the threads of technology and tools are woven deeply into the fabric of a HR Generalist's daily routine. These tools are not mere accessories; they are the bedrock upon which the pillars of talent acquisition, employee management, and organizational development stand. From sophisticated applicant tracking systems to comprehensive performance management platforms, these resources are pivotal in streamlining processes, enhancing communication, and ensuring compliance with labor laws. For HR Generalists, proficiency in these tools is not just about keeping pace with the digital transformation of the workplace—it's about leveraging technology to foster a work environment that thrives on efficiency, inclusivity, and strategic growth. Understanding and mastering these tools is also a critical stepping stone for those aspiring to carve out a career in human resources. In a field where the human element is paramount, the ability to harness the power of technology to manage and analyze employee data can make the difference between a good HR Generalist and a great one. It equips candidates with a competitive edge, preparing them to meet the challenges of a modern HR landscape head-on. Whether you're a seasoned professional seeking to update your toolkit or a newcomer eager to make your mark, delving into the world of HR tools and software is an investment in a future where human potential and technological innovation converge to create workplaces that are not only productive but also profoundly human.

Understanding the Human Resources Generalist's Toolbox

In the multifaceted role of a Human Resources Generalist, the arsenal of tools and software at their disposal is critical for driving efficiency and effectiveness. These tools not only streamline HR processes but also enhance decision-making, employee engagement, and compliance management. The right technological toolkit can transform the HR function from administrative to strategic, enabling HR Generalists to play a pivotal role in shaping organizational culture and talent management. The technological landscape for Human Resources Generalists is vast and varied, encompassing solutions that cater to every aspect of the profession. From recruitment to performance management, and from employee engagement to analytics, these tools help HR professionals manage their diverse responsibilities with greater precision and insight. Understanding and leveraging the right tools is essential for HR Generalists to meet the demands of modern workforce management and to contribute to their organization's success.

Human Resources Generalist Tools List

Recruitment and Applicant Tracking

In the realm of talent acquisition, recruitment and applicant tracking tools are indispensable for HR Generalists. They streamline the hiring process by managing job postings, applicant data, and communication with candidates. These tools help in organizing the recruitment pipeline, ensuring a smooth candidate experience, and enabling data-driven hiring decisions.

Popular Tools


A robust applicant tracking system that optimizes the entire recruiting process, providing tools for sourcing, interviewing, and onboarding candidates.

LinkedIn Recruiter

A specialized platform that allows HR professionals to find, connect with, and manage potential candidates within the vast LinkedIn network.


Offers a user-friendly applicant tracking system that integrates with other HR functions, helping small and medium-sized businesses streamline their hiring process.

Employee Onboarding and Training

Employee onboarding and training tools ensure that new hires are effectively integrated into the company and that ongoing employee development is managed efficiently. These platforms facilitate the creation and distribution of training materials, track progress, and help maintain compliance with mandatory training requirements.

Popular Tools


Provides comprehensive solutions for HR, including onboarding and learning management, to ensure a seamless transition for new employees and continuous development for all staff.


Focuses on performance management and employee development, offering tools for goal setting, feedback, and career development, which includes onboarding and training features.

Cornerstone OnDemand

A cloud-based learning and talent management suite that supports all stages of the employee lifecycle, with a strong emphasis on learning and development.

Performance Management

Performance management tools are critical for tracking and evaluating employee performance. They facilitate goal setting, feedback, and appraisal processes, helping HR Generalists align individual performance with organizational objectives and foster a culture of continuous improvement.

Popular Tools


A performance management platform that encourages regular feedback and check-ins, supporting employee growth and alignment with company objectives.


An SAP product that offers comprehensive performance and talent management, helping organizations to develop and retain top talent.


Provides performance appraisal software that simplifies the review process, with features for 360-degree feedback, goal setting, and real-time performance tracking.

HR Information Systems (HRIS)

HR Information Systems serve as the backbone for managing employee data and HR processes. They centralize personnel information, payroll, benefits administration, and compliance reporting, serving as an integrated database that supports the entire employee lifecycle.

Popular Tools

ADP Workforce Now

A comprehensive HR suite that offers payroll, HR management, talent, and benefits administration, suitable for businesses of all sizes.


Delivers cloud-based solutions for HR, payroll, and talent management, with a focus on improving employee experiences and workforce insights.


A platform designed for small to mid-sized businesses, offering streamlined HR, benefits, payroll, and compliance management through an intuitive interface.

Employee Engagement and Feedback

Tools focused on employee engagement and feedback are essential for understanding and improving the workplace experience. They provide mechanisms for surveying employee sentiment, facilitating two-way communication, and identifying areas for organizational improvement.

Popular Tools


A versatile survey tool that enables HR Generalists to gather employee feedback on various aspects of their work experience, helping to drive engagement and satisfaction.


Offers real-time employee engagement surveys and insights, helping organizations to measure and improve employee happiness and retention.

Culture Amp

A platform that specializes in employee feedback and analytics, providing insights that help HR professionals to build a better company culture and improve engagement.

Workforce Analytics and Reporting

Workforce analytics and reporting tools empower HR Generalists with data-driven insights into their workforce. These platforms help in analyzing trends, forecasting staffing needs, and reporting on key HR metrics, enabling strategic decision-making.

Popular Tools


A workforce intelligence solution that transforms HR data into actionable insights, helping organizations to plan and optimize their workforce strategies.


A powerful data visualization tool that can be used by HR professionals to analyze and share complex datasets, making it easier to communicate insights and make informed decisions.

People Analytics by Google Cloud

Leverages machine learning and advanced analytics to provide insights into workforce patterns and help HR Generalists make informed decisions about talent management.
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Learning and Mastering Human Resources Generalist Tools

As Human Resources Generalists, the tools and software you master can significantly enhance your ability to manage and support your organization's workforce effectively. The right approach to learning these tools is not just about understanding their features; it's about integrating them into your daily HR practices to improve efficiency, decision-making, and employee engagement. Here are some practical steps and learning tips to help you navigate and master the HR tools landscape:

Establish a Comprehensive Understanding of HR Fundamentals

Before diving into specific HR tools, ensure you have a strong grasp of HR fundamentals. This knowledge will guide you in selecting and utilizing tools that align with your HR strategies and objectives. Consider resources such as HR textbooks, industry reports, and professional HR associations to build a solid foundation.

Adopt a Hands-on Approach

The best way to learn any new tool is by using it. Take advantage of free trials or demo versions offered by vendors to get a feel for the software. Create mock scenarios or use the tool to manage a small project within your organization. This direct experience will help you understand the tool's practical applications and limitations.

Participate in User Groups and Professional Networks

Joining HR software user groups and professional networks can provide invaluable insights. These communities are excellent for exchanging knowledge, discovering best practices, and learning from the experiences of your peers. They can also keep you informed about the latest updates and trends in HR technology.

Utilize Official Training Resources

Most HR tools come with a wealth of official training materials, such as webinars, how-to guides, and knowledge bases. These resources are specifically designed to help you get the most out of the software. They often include step-by-step instructions that can streamline the learning process.

Enhance Your Skills with Specialized Courses

For tools that are critical to your HR functions, consider enrolling in specialized courses or seeking certifications. These structured educational programs can offer a deeper dive into the software's advanced features and teach you how to leverage the tool strategically. Certifications can also bolster your resume and professional credibility.

Commit to Ongoing Learning

HR technology is constantly evolving, and staying current is essential. Make a habit of continuous learning by subscribing to HR tech newsletters, attending industry conferences, and regularly reviewing your software suite to ensure it meets your organization's changing needs.

Collaborate and Solicit Feedback

As you become more proficient with HR tools, share your experiences with colleagues and ask for their input. Collaboration can lead to innovative uses of the software that you might not have considered. Additionally, feedback from others can provide fresh perspectives on how to optimize your use of these tools. By following these steps and embracing a strategic, hands-on, and continuous learning approach, you'll not only master the HR tools and software essential to your role but also position yourself as a valuable asset to your organization.

Tool FAQs for Human Resources Generalists

How do I choose the right tools from the vast options available?

As a Human Resources Generalist, start by assessing the key functions of your role—recruitment, employee engagement, performance management, and compliance. Prioritize tools that are renowned and have strong user communities in these domains. Seek peer recommendations and opt for platforms that offer robust support and training. Choose tools that integrate seamlessly with your existing systems to streamline processes, ensuring a balance between functionality and usability for your team's specific needs.

Are there any cost-effective tools for startups and individual Human Resources Generalists?

Human Resources Generalists must prioritize tools that streamline recruitment, onboarding, and employee management. Start with focused tutorials on essential features, utilizing platforms like LinkedIn Learning for targeted HR software courses. Engage with HR communities on forums or social media for practical tips. Apply new tools in real-time tasks to solidify your understanding, ensuring they enhance efficiency and compliance. Embrace a continuous learning mindset, as HR technology evolves rapidly to support dynamic workplace needs.

Can mastering certain tools significantly enhance my career prospects as a Human Resources Generalist?

Human Resources Generalists can stay current by engaging in professional development opportunities such as HR tech conferences, workshops, and webinars. Subscribing to HR-focused publications and joining online communities or forums can also be beneficial. Additionally, networking with peers through professional associations and social media groups offers a platform to exchange insights on innovative tools and best practices, ensuring they remain at the forefront of HR technology trends.
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